Supplier EFT Set Up

Marlin Tyre and Mechanical Workshop Software's Supplier EFT Payment functionality enables the quick payment of suppliers via EFT banking files, using the Supplier Batch Payments and Supplier EFT Payments modules.

The Supplier Batch Payments module enables outstanding supplier payments to be committed and paid in batches, using EFT banking files, as well as the generation and sending of supplier remittance documents.

The Supplier EFT Payments enables the generation of EFT banking files for supplier payments that have already been committed.

Before using either module, however, EFT file formats need to be set up for relevant bank accounts and EFT Payment information needs to be entered for relevant suppliers.

The SupplierAccount.DefaultValue.eftFileFormat company setting also needs to be set, in order to match the format of supplier banking details with the EFT file format.

Supplier EFT Formats

The SupplierAccount.DefaultValue.eftFileFormat company setting determines the correct validation to be applied to the supplier bank details, so that they are formatted correctly on the EFT file that is given to your bank.

The setting can be accessed by selecting System > Company > Settings, clicking on the Company Settings tab at the top of the Settings window and then the Default Value category on the left.

Use the Value drop-down to select the EFT file format used by your bank.

Bank Account EFT File Formats

Before EFT banking files can be generated, the required format needs to be set for each relevant bank account.

Account master files can be accessed by selecting Master Files > Accounts > Bank Accounts from the menu bar.

To set a bank format for an account, first open its master file in Edit mode.

In the Details tab, use the EFT File Format drop-down to select the required file format.

Once the file format is selected, enter the relevant Financial institution Code, Bank Entry User ID (APCA user ID) and Remitter Name in the textboxes that appear below.

To save the account details, click on the Save button at the top-right of the module window.

Supplier EFT Payment Information

Master Files > Suppliers > Suppliers

Before batch supplier payments can be made, each supplier needs to be set up for EFT payments.

Supplier master files can be accessed by selecting Master Files > Suppliers > Suppliers from the menu bar.

Open the relevant supplier master file in Edit mode and click on the Accounting tab at the top.

If an account has not already been created for the supplier, once can be added by following the usual method.

Once an account has been added, tick the Pay by EFT checkbox at the bottom of the General section on the right.

A EFT Payment Bank Details section will appear below.

Enter the supplier's Account Name, Account Number and BSB in the appropriate textboxes.

You can also enter your business's account code with the supplier in the EFT File Reference field to help the supplier identify your payment.

The Bank Remitter Name and EFT File Reference will be combined on the EFT banking file.

To save the account details, click on the Save button at the top-right of the module window.

Remittance Delivery

If intending to email the Remittance advice to suppliers using the Supplier Batch Payments module, a contact with the relevant email address needs to be set up on the supplier's master file..

This should be the Primary contact unless using document delivery overrides to specifically send the remittance advice to a different contact.

Remittance documents are sent/generated using the standard Document Delivery Sets settings for Remittance Advice (unless a document delivery override has been added).