Marlin GTX uses GL Periods to manage financial reporting.
The financial year is divided into 12 periods, usually aligned to either July–June or January–December (or April–March in New Zealand), depending on your business setup.
The Current GL Period updates each time you run the End Of Month close-off, so that transactions post to the correct period.
Some transactions (such as purchases or journals) can still be back-dated to previous, open periods, to account for late payments and other delayed transactions.
Once all transactions for a period have been finalised, you should close the period to prevent errors.
If enabled, closed GL periods can be re-opened to allow further postings, if required.
Closing and re-opening GL periods is usually managed by a bookkeeper.
| GL Period | Jul–Jun | Jan–Dec | NZ Apr–Mar |
|---|---|---|---|
| 1 | July | January | April |
| 2 | August | February | May |
| 3 | September | March | June |
| 4 | October | April | July |
| 5 | November | May | August |
| 6 | December | June | September |
| 7 | January | July | October |
| 8 | February | August | November |
| 9 | March | September | December |
| 10 | April | October | January |
| 11 | May | November | February |
| 12 | June | December | March |
| 13 | EOFY | EOFY | EOFY |
If your financial year runs from July–June: March transactions post to GL Period 9.
Running the EOM close-off at the end of March moves the system into GL Period 10 (April) so that new sales post there.
Period 13 is a special GL period to facilitate the End of Year close-off process, and is entered into after the final End of Month Close off is run for the financial year.
You will not be able to trade while in Period 13, until the EOY cose-off is run and the GL is reset to the first period for the new financial year.
Current GL Periods
You can check which GL period your system is currently in by selecting Help > About Marlin GTX from the menu bar.
The About Marlin window will open, showing Current GL Period, along with other system information.
Closing GL Periods
GL periods are left open after performing the End of Month close-off, to allow transactions to be back-dated, if necessary.
Once all transactions for a period have been finalised, the period needs to be manually closed, to prevent further transactions from being posted to it.
To close a GL period:
- Select System > System Files > General Ledger > Manage GL Period
The Close GL Period pop-up will open.
Select the most recent period you want to close from the drop-down at the bottom:
- This closes that period and all earlier ones
- To select a period from the previous financial year: Tick the Last Year checkbox
- Click Start and confirm the pop-up
Reopening GL Periods
If enabled for your system, closed GL periods can be re-opened to allow further postings, if required.
In this case, GL periods can be re-opened by closing the period(s) before them.
To reopen a closed GL period:
- Select System > System Files > General Ledger > Manage GL Period
The Close GL Period pop-up will open.
Select the most recent period you want to close from the drop-down at the bottom:
- This will open all GL periods after that one
- To select a period from the previous financial year: Tick the Last Year checkbox
- Click Start and confirm the pop-up
If it is April and you need to reopen March: Select February from the list.
This will close all GL periods up to and including February, and re-open those from March onwards.
When you are finished working with the re-opened GL period, remember to re-close the period up to the original close date, as usual.
To confirm the re-opened period: Select System > System Files > General Ledger > Manage GL Period again.
The period you re-opened will now be shown in the Last Open GL Period field.
Note: "Last" in this context means the earliest, not the most recent.
To reopen GL periods, you must have level 9 password group access for Close GL Period Maintenance.
If re-opening GL periods is not enabled in your system: Please send written authorisation from an Owner/Franchisee, Manager, or Bookkeeper to support@megabus.com.au, or log a support ticket, by selecting Help > Log A Support Call from the menu bar.