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Marlin GTX enables you to set up and use multiple tills, define a float for each, and reconcile them separately before End of Day close-off.
Marlin GTX enables you to set up and use multiple tills and to define a float for each.
You are then able to select the appropriate till when processing a cash payment or cash receipt.
Each till is reconciled separately before the End of Day close-off is performed.
Initial Set Up
Name the Tills
First you will need to add each Till to the system.
From the Marlin menu select System > System Files > Cash Registers.
Click on the Add icon.
Enter a short code and a longer name and then save.
Repeat the process for all Tills to be added.
Once complete, it will look something like this.
Create a General Ledger Account for FLOAT
The money used as the float in each till is managed separately to Bank and requires its own "Current Asset" account in the GL.
Add the new account as shown below with an account Code close to that of your Bank account.
Create a General Ledger Account for UNDEPOSITED FUNDS
Until banked, the money in the till(s) is also managed separately to Bank and requires its own "Current Asset" account in the GL.
Add the new account as shown below with an account Code close to that of your Bank account.
Journal Initial Float Cash from Bank to the Tills
We now need to enter a Journal to take the float amount out of Bank and put it into the till(s).
The journal will consist of one line to take the total float amount out of Bank plus one line for each till that you are setting up.
The Account selected on each line will be your Bank account.
In the example below we are setting up two tills, each with a float of $200.
On the first line of the Journal you will select the Bank Account, then select Payment and enter the total float amount as Direct EFT / Bank Transfer.
On the second line you will select Bank Account, then select Receipt and enter the float amount for the first till as Cash.
Select the name of the first till from the drop down list (e.g. LEFT).
Repeat this step to create a new journal line for each additional till you are setting up, entering the appropriate float amount and selecting the name from the drop down list (e.g. RIGHT).
Before finalising, check that the journal looks something like this.
Enter the Required Float Amount
We now need to add the float(s) to the Till(s).
From the menu, select Main > Enquiries > Banking.
Click on the Add To Float button and then enter the New Float Addition amount to each of the Tills.
Before finalising, check that the Cash In Till figure for each Till is correct.
Perform Initial Cash Register Reconciliation
Still on the Banking Enquiry screen click on the Cash Register Reconciliation button.
Count the cash in each till and enter the amount on the Actual Cash In Till line.
Check that the Till Unders/Overs line says "(Balances)" for each till and then Finalise.
The Tills and their floats are now fully set up and ready for trading.
Daily Use
Payments
Now that your Tills are set up, each time you enter a Cash payment you can select the relevant Till from the drop down list.
Receipts
Now that your Tills are set up, each time you enter a Cash receipt you can select the relevant Till from the drop down list.
Cash Register Reconciliation
Before running the End of Day process, you will need to reconcile the Tills.
On the End of Day screen click on the Banking Enquiry icon (or press F5).
Count the cash in each Till and enter the amount into the Actual Cash In Till line.
Based on the amount you enter, the Opening Float and Cash Receipts and Payments, the system will show any discrepancy in the Till Unders/Overs line.
You will need to investigate and resolve any discrepancies.
For example, a transaction may have been entered with an incorrect payment method.
Banking Adjustments
Occasionally you may wish to bank some of the money into a different bank account, or leave extra money in the till for the next day, or to change the amounts against Cash and EFTPOS because a transaction was incorrectly finalised with the wrong payment method.
To make banking adjustments:
- From the menu select Main > Enquiries > Banking and click on the Banking Adjustment button.
- Select the Salesperson and the Till to be adjusted.
Correct $25 transaction incorrectly processed as EFTPOS
In the EFTPOS machine line, replace the $75 in Revised Amount column with $50 (temporarily the $25 difference will be displayed in Undeposited Cash).
In the Cash line, replace the $0 in Revised Amount column with $25 (the $25 temporarily displayed in Undeposited Cash will now be $0 again).
Retain extra cash in the till for today
In the Bank account line, replace the $400 in Revised Amount column with $300 (the $100 difference will now be displayed in Undeposited Cash).
The new Undeposited Cash figure will be removed from the banking and remain in the Till with the float.
Bank the extra cash
In the Bank account line, replace the $150 in Revised Amount column with $250 (the $100 in Undeposited Cash will be reduced to $0).
The previously Undeposited Cash will be added to the banking and the amount in the Till should be the float only.
Deposit cash into a different bank account
In the Bank account line, replace the $400 in Revised Amount column with $300 (the $100 difference will be displayed in Undeposited Cash).
In the other Bank account line, replace the $0 in Revised Amount column with $100 (the $100 temporarily displayed in Undeposited Cash will now be $0 again).
Cash Drop
If you receive an abnormally large amount of cash in the Till and are not ready to bank it, you may want to move some of it into a safe for example.
The Cash Drop function allows you to track this.
Add Safe to System
If not already done, you will first need to add the Safe to the system:
From the Marlin menu select System > System Files > Cash Registers.
Click on the Add icon.
Enter a short code and a longer name and then save.
Move Cash from Tills to Safe
From the menu select Main > Enquiries > Banking.
Click on the Cash Drop button and select the Salesperson.
On the New Cash Drop line, enter the amounts being removed from the Till(s) as negative amounts and then enter the total moved into the Safe as a positive amount.
The total amount will remain in the Safe and be deducted from the banking until you reverse the cash drop.
Return Cash from Safe to Tills
You will need to do this before banking the cash.
From the menu select Main > Enquiries > Banking.
Click on the Cash Drop button and select the Salesperson.
On the New Cash Drop line, enter the amounts being moved back to the Till(s) as positive amounts and enter the total moved out of the Safe as a negative amount.
The total amount in the Safe will now be zero and the transferred cash will be shown in the Tills ready for banking.
Ongoing Management
Increase Float Amount
To increase the Float:
From the menu select Main > Enquiries > Banking and click on the Add To Float button.
Enter the amount that you wish to increase the float by into the New Float Addition field (e.g. enter 50 to increase the float from 200 to 250).
Decrease Float Amount
To decrease the Float:
From the menu select Main > Enquiries > Banking and click on the Add To Float button.
Enter the amount that you wish to decrease the float by into the New Float Addition field (e.g. enter 50 to decrease the float from 200 to 150).
