Terminated Employees

If a employee was previously terminated then their return to the business is a new employment period and they cannot be reactivated and will need to be setup again as a new employee (you can use the same name again but the Employee Code must be different).

There are a number of reasons for this, including:

• Separate periods of employment will be clearly evident in the system and on reports (especially important if the store is asked to provide an accurate employment history);
• The periods of employment will be correct on Payment Summaries, even if the employee has more than one separate employment period within one financial year;
• It eliminates the possibility of the first pay run inadvertently trying to pay the employee for the pay periods since their last pay run, accruing leave for those pay periods, or deeming the current pay to have been earned across those periods when calculating tax.

All employee details and entitlements should be re-checked at the commencement of a new period of employment (not retained or copied from a previous period).

I recently terminated an employee but need to make another payment or adjustment

After terminating an employee you cannot perform a Normal Pay Run for them but you can resolve any issues (i.e. make adjustments or extra payments) by running another Termination Pay Run.

Please refer to Termination Pay Corrections for instructions.

How to show/hide terminated employees in the Employee Maintenance list

Employees terminated in the current tax year will continue to be displayed in the employee list in Employee Maintenance and will have a red 'Terminated on xx/xx/20xx' in the Status column.

After the EOY Close-off they will not be displayed by default but you can choose to display all terminated employees by ticking the 'Show any previously Terminated Employees' checkbox at the top of the list.