Terminated Employees

Marlin HR enables users to manage previously terminated employees with accuracy and compliance.

This allows for:

• Re-employing former staff
• Controlling the visibility of terminated records
• Making post-termination adjustments

These features support clear employment history, correct income reporting and eliminates payroll processing errors.

Re-Employing Terminated Employees

If a previously terminated employee returns to the business, they must be set up as a new employee record.

While the same name may be reused, the Employee Code must be different.

This is necessary for several reasons:

• Each employment period must have a distinct Start Date and Termination Date, clearly identifying any employment gaps.
• Separate periods are important for providing accurate employment history if requested.
• The employee’s income statements in myGov will display separate employment periods, even within the same financial year.
• It eliminates the risk of errors related to leave accruals, pay periods and taxation, especially when reusing outdated employee data.

Hiding and Displaying Terminated Employees

Employees terminated during the current tax year will continue to appear in the Employee Maintenance list.

These entries are marked with a red "Terminated on dd/mm/yyyy" status label.

After the End of Year Close-off, terminated employees will be hidden by default.

You can display them by ticking the "Show any previously Terminated Employees" checkbox at the top of the list.

Additional After Termination Payments or Adjustments

Once a Termination Payrun has been processed for an employee, you can no longer include them in a Normal Payrun.

However, if adjustments or extra payments are required (e.g. underpayments, missed entitlements), you can address these by processing another Termination Payrun for the same employee.

Please refer to the Termination Pay Corrections guide for detailed instructions.