Leave Without Pay

Check with your employer organisation but you might use it if an employee:

• Has used up all of their accrued Annual Leave but needs to take some time off for reasons other than those covered by other leave entitlement types; or
• Has used up all of their Personal Leave and Annual Leave but is not yet able to return to work.

Because leave without Pay is not accrued like Annual Leave, Personal Leave, or Long Service Leave, there is no balance to be reduced.

Therefore, no leave entries are required.

How to set up Leave without Pay

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From the menu toolbar, select System > Earnings. If Leave without Pay (or Unpaid Leave) does not appear in the list.

Click on the Add icon (green '+') and enter the appropriate details.

Enter 'Leave without Pay' in the Earnings Type Name field.

Select the Fixed Rate option.

Enter 0.00 in the Fixed Rate ($/Hour) field.

Untick the Include in Superannuation Calculation checkbox.

Untick the This Represents Leave Taken checkbox.

Select a General Ledger Expense Account.

Click on the Save icon.

How to process Leave without Pay on the pay run

Initialise the pay run as normal and select the employee.

Select Earnings and enter the employee's Standard Hours, Time & Half and Double Time as normal (remembering to subtract the hours they were absent).

Click on the +Add button below those hours and select Leave without Pay from the drop down list. Enter the appropriate number of unpaid hours.

Process the rest of the pay run as normal.