HR 5.4.3

Marlin HR release notes for version 5.4.3
Released: 5/5/2025

Feature Highlights

Automatic Termination Leave Adjustments

HR-1294 - Terminations: Automatically included leave loading on payouts of unused Annual Leave With Loading.

When processing a termination, Marlin HR now automatically applies leave loading to unused annual leave balances, ensuring accuracy and compliance.

See the Unused Leave Payouts Inform Guide for further information.

Improved Terminated Employee Leave Access

HR-1334 - Leave / Terminations: Enabled terminated employee leave corrections.

Users are now able to perform leave balance adjustments and adjustment leave entries on terminated employees.

This allows incorrectly processed termination pay runs to be reversed, so that a correct termination pay advice can be produced for the employee and reported to the ATO.

This enables users to correct common leave-related errors on termination pay runs, including:

Leave balances not paid out to eligible employees
Leave balances paid out to ineligible employees

See the Leave Balances and Adjustments Inform Guide for further information.

Ordinary Time Loading Declarations

HR-1332 - Earnings Types: Added checkboxes to declare whether a loading component on an earnings type is Ordinary Time.

New checkboxes have been added in the Earnings Type setup screen to indicate whether any applied loading is considered part of Ordinary Time Earnings (OTE) for superannuation purposes.

This checkbox is only accessible when the main Earnings type is marked as Ordinary Time Earnings (OTE) and a Loading Factor greater than 1.0 is specified.

It is used in scenarios where the base payment qualifies as OTE for ATO purposes, but the loading portion does not, and should therefore be excluded from superannuation calculations.

By default, the new checkbox has the same setting as the main OTE checkbox so that payments continue as before, unless you manually change the setting.

See the Earning Types Inform Guide for further information.

Warning

If there is any uncertainty about whether the loading component is classified as OTE, please consult your usual expert or regulatory sources.

Refresh Date Visibility

HR-1287 - Maintenance Modules: Display the latest refresh date for GL Accounts, Suppliers and Megabus-provided Allowances.

Marlin HR now displays the last refresh date at the top of the GL Accounts, Suppliers and Allowance Maintenance modules.

These dates will help remind users to refresh the related list if new records have been updated, while also assisting support teams to verify when each dataset was last updated.

If the date has changed since sed the module, click the Update button at the top of the module window to update the records.

Note

The display will show "Date Unknown" until the first time it is refreshed after installing v5.4.2 .

See the Allowances Inform Guide for further information.

Revised Terminations Documentation

To support these updates, the Terminations section of this Inform website has also been fully overhauled with a suite of new and updated guides.

These cover key aspects of the termination process in Marlin HR, including:

Each section also includes a printable Terminations Quick Reference Guide.

Other Enhancements

HR-1301 - Employees/Terminations: Enabled an employee's Deceased Date to be changed if a termination pay run has not yet been performed.
HR-1298 - Help Menu: Redirected the “?” Help icons to this new Marlin Inform website.
HR-1333 - Leave: Sorted leave entries by descending Entered Date, so the most recent entries appear first.
HR-1289 - Lump Sum E: Ensured a financial year must be selected on backpayment for a prior year.
HR-1330 - Pay Runs: Added periodic award review and timesheet sign-off reminders for pay runs.
HR-987 - Pay Runs: Added GTX Time and Attendance display in pay run processing, in preparation for HR integration.
HR-1311 - Superannuation: Added super adjustments display for casual under 18yo in the 'This Pay' column.
HR-1314 - Terminations: Ensured Deceased termination type is stored correctly.
HR-1309 - UI: Optimised screen scaling settings across modules.

Notable Fixes

HR-1331 - Journals: Adjusted time/date formatting in pay run journal to support Marlin Workshop import.
HR-1288 - Leave Report: Fixed incorrect display of leave loading symbol on unused leave payout.
HR-1310 - Pay Advice: Fixed Termination Pay Run for deceased employees not picking up all YTD figures.
HR-1233 - STP Submission: Fixed missing Cessation Type for deceased employees in EOFY STP submission if no Termination Pay was processed.
HR-1329 - Terminations: Fixed issue where unused leave payout was dropped from a Termination Pay if an OTE payment that accrues leave was added.