It is important you read through the GL Reconciliation Guide and EOFY Close-off Guide in early June and complete the preparation steps to avoid problems at June 30.
The purpose of the EOFY close-off process is to:
- Have you verify all data in the Employee YTD Report is correct before it is reported as FINAL to the ATO.
- Have you reconcile your GL to Marlin HR.
- Report amounts as FINAL for all employees so that the Income Statements in myGOV will be marked as TAX READY on 1 July, ready for inclusion in tax returns.
- Generate an End of Year backup of your valuable payroll information to store offsite.
- Reset all year to date figures to zero (except carry over leave balances) and move the payroll into a new tax year, ready for the first pay of the new tax year.
The EOFY close-off process must be run after completing all normal pays and adjustment pays for the tax year (as no changes are possible after the EOFY STP submission).
It is advisable to wait until the end of the last pay period in case unexpected absences require an Adjustment Pay.
You must not commence the first pay run of the new tax year until you have completed the EOFY close-off process and applied the tax scales and superannuation rates applicable to the new tax year, otherwise it will be included in the wrong tax year and possibly taxed incorrectly.
So long as you have completed all normal pays and adjustment pays for the tax year, it doesn't matter whether you run the close-off process in Marlin GTX first or Marlin HR. Before performing the close-off in Marlin GTX, check the inbox and be sure to have posted the pay journals for all pay runs that have a Date Paid in the tax year being closed.
Do not wait until the first pay day of the new tax year to perform your GL Reconciliation or EOFY Close-off. Doing so risks delaying the pays if you need assistance (e.g. Tax Accountant, ATO, Megabus Support) during the EOFY period.
Year-Specific Requirements
There are no special requirements for 2025 EOFY close-off.
EOFY Checklists
Print the EOFY Checklist and GL Reconciliation Guide below and tick each step as you complete it to ensure nothing is missed.
EOFY Close-Off Guide
The EOFY close-off guide is the same for all versions of Marlin HR and can be downloaded below.
EOFY GL Reconciliation Guides
The EOFY GL reconciliation process are slightly different for Version 2 and Version 5 of Marlin HR.
The version you are using is shown in the bottom-left corner of the Marlin HR window.
Check which version you are using and download the appropriate checklist below.
EOFY Preparation
Early June
Print and read through both Guides listed above (please read them before logging EOFY queries).
Complete the Preparation section of the Marlin HR EOFY Close-Off Guide.
Review the Employee YTD Report in Marlin HR to confirm all info for each employee is correct.
Perform a GL reconciliation now to identify & resolve any issues well before 30 June.
Label a USB thumb drive as ENDOFYEAR in readiness for the EOFY close-off process (not required if your Marlin HR is hosted by Megabus).
EOFY Close-off Process
ASAP after last Pay Day in June
Ensure you are on Marlin HR version 2.3.5.1 or 5.4.4 or later before commencing EOFY close-off. These versions are due for release on 2rd June 2025.
Complete the EOY Close-Off Checklist section of the Marlin HR EOFY Close-off Guide
Final Steps
After EOFY Close-off
After completing the Marlin HR EOY close-off process, open the payrun screen and respond YES to the automatic prompt asking whether you would like to apply the new Budget2025 tax scales.
Respond YES to the automatic prompt asking whether you would like to apply the new Superannuation Guarantee Rate (SGR) of 12.00%.
Check for any minimum wage or awards changes that become effective from 1 July 2025 and update pay rates in Employee Maintenance before commencing the first payrun.
For full details, please visit the fair work website.
For further assistance, see the MyGov Accounts and EOFY FAQ Inform Guides.
EOFY Support
The above guides provide the required information and step by step instructions, ensuring you don't miss any steps or make mistakes that could cause problems now or later.
They will answer most of your queries and prevent unnecessary delays to our response times to other calls.
If logging a ticket be sure to include details of a specific query or issue (otherwise we will email the guides to you and close the ticket).
Our Support Team is happy to assist with any queries not covered by the EOFY guides. However, at this very busy time of year we are unable to train you, perform the process for you, or watch as you perform the process.
To make sure you receive our Marlin HR email notifications, email your contact and store details to support@megabus.com.au and ask to be added as the payroll contact for your store.
Also ensure that your email address is entered correctly in Marlin HR (select System > Options from the menu and go to the Company Details tab).