Adjustment Pay Runs

An Adjustment Pay Run can be thought of as an 'extra' pay run that does not change an employee's 'Paid To' date or accrue any leave entitlements.

Its purpose is to enable you to:

• Process anything accidentally left off the normal pay run (e.g. overtime hours, allowances, bonuses, etc);
• Correct anything that was wrongly included on the normal pay run (e.g. overtime hours, allowances, bonuses, etc.);
• To correct any amounts that were wrong on the normal pay run (e.g. allowance amounts);
• Process Adjustment Leave Entries (e.g. to cash-in leave or to change hours between Standard hours and Leave Hours);
• To make adjustments (e.g. Superannuation top-ups).

To distinguish them from Normal Pay Runs, Adjustment Pay Runs are displayed in red wherever you see a list of pay runs (e.g. under Pay Advices, Pay Analysis, Super Report, Pay Disbursement, Pay Journal Report).

This makes it quicker and easier to find pay runs where you made corrections or cashed-in annual leave etc and can be helpful when you are reconciling or investigating queries.

How do I process an Adjustment Pay Run?

For step by step guidance, please see: Performing an Adjustment Pay Run - Quick Reference Guide, Performing a Pay Run Reversal - Quick Reference Guide.

How many Adjustment Pay Runs can I process per pay period?

There is no limit to the number of Adjustment Pay Runs that can be processed per employee or per pay period.

An employee's net pay for a pay period will be the total of the Normal Pay plus any Adjustment Pay Runs that they were included on for that pay period.

Only Normal Pay Runs apply leave accruals to employees' leave balances. Adjustment Pay Runs will neither remove these accruals nor reapply them.

To minimise the need to perform Adjustment Pay Runs we strongly recommend that you thoroughly check all figures on the pay runs before finalising them.

Can I do an Adjustment Pay Run for a Terminated employee?

Yes.

If you inadvertently made mistakes or omissions (e.g. left off some hours worked or an allowance etc.) you can still process these items using an Adjustment Pay Run by ticking the Show Inactive & Terminated Employees checkbox at the bottom of the pay run screen and selecting the terminated employee before initialising the pay run.

Please also see Termination Pay Corrections.

What 'Pay To' date should I use for an Adjustment Pay Run?

The system will automatically set it to the current pay period because regardless of the Pay To Date on the pay run that you are adjusting (i.e. reversing, adding to, amending), you are processing and paying the adjustments NOW.

Missing or Extra Payments

Missing Leave Entry

Reversing a Pay Run