Adjustments | HR Pay Runs

Marlin HR enables adjustment pay runs to correct any mistakes or make necessary adjustments to employee payments.

Adjustment pay runs are used to correct mistakes or omissions on a normal pay run and to cash-in accrued leave.

They can be used to:

Add anything accidentally left off normal pay runs
(e.g. overtime hours, allowances, bonuses, etc);
Correct incorrect inclusions on normal pay runs
(e.g. overtime hours, allowances, bonuses, etc.);
Correct incorrect amounts on normal pay runs
(e.g. allowance amounts);
Process Adjustment Leave Entries
(e.g. to cash-in leave or to change hours between Standard Hours and Leave Hours);
Make any other necessary adjustments to normal pay runs, as required
(e.g. Superannuation top-ups).

An Adjustment Payrun can be used to reverse an incorrect payrun for one or more employees. A second Adjustment Payrun
can then be performed to pay employees correctly.

There is no limit to the number of Adjustment Pay Runs that can be processed per employee or per pay period.

To minimise the need to perform Adjustment Pay Runs we strongly recommend that you thoroughly check all figures on the pay runs before finalising them.

An employee's net pay for a pay period will be the total of their normal pay plus any adjustment pay runs that they were included on for that period.

Adjustment pay runs do not change employees' paid to dates nor accrue leave or pre-enter an employee's default earnings, allowances, or deductions, since these were already processed on the normal pay run.

Adjustment Pay Runs are also shown in red on relevant reports, to distinguish them from normal pay runs (e.g. under Pay Advices, Pay Analysis, Super Report, Pay Disbursement, Pay Journal Report).

Warning

If you are using the Payday Assist superannuation integration and have made an overpayment, you will need to cancel the payment in SuperChoice and then redo the entire pay run as an adjustment in HR.

See the SuperChoice Payments help guide for further information.

Tip

There is no limit to how many adjustment pay runs can be processed per employee or pay period.

However, we recommend thoroughly checking all figures on normal pay runs before finalising them, to minimise the need to perform adjustment pay runs.

Reversing Pay Runs

See the Reversing Pay Runs help guide, if a reversal is required.

Leave Entries

If an adjustment relates to leave, you may need to make an adjustment leave entry (Main > Leave Entry), before initialising an adjustment pay run.

Employee took leave but was paid standard hours:

Add an adjustment leave entry for the date(s) not worked
Tick Reduce Balance

Employee was paid leave but actually worked:

Add an adjustment leave entry for the date(s) worked
Tick Increase Balance

Employee is cashing out leave:

Add an adjustment leave entry with the last pay run's pay to date in both the from and to fields
Tick Reduce Balance
Enter the total hours

Adjustment Pay Runs

Adjustment pay runs are made from the usual Pay Run module (Main > Pay Run Processing).

In the Pay Run Details section:

Select Pay Cycle
Set Type of Pay Run to Adjustment Pay
Enter the last pay run's pay to date
Enter the Date Paid of the adjustment run
Enter the same Super Paid By as the original pay run

In the Employees to Pay section:

Select the employee(s) for the adjustment pay run
- If leave entries are involved, check for a red "Yes" in the Leave Pending column
Click Initialise

Note

You can still process adjustment pay runs for terminated employees by ticking the Show Inactive & Terminated Employees checkbox at the bottom of the Initialise Pay Run screen and selecting the terminated employee.

See the Termination Pay Corrections help guide for further information.

Adjustment Pay Details

Double-click on the employees and add the required details.

Missed hours or overtime:

Add the missing hours
Tick Reduce Hours if removing hours instead

Missed deductions or allowances:

Add the missing deductions or allowances
Tick Reduce Amount if removing amounts instead

Missed compassionate leave or public holidays:

Click Earnings
Click Add
Select Standard Hours
Enter missed hours
Tick Reduce Hours

Changing leave hours to standard hours:

Select Standard Hours
Enter hours to change
Tick Add Hours

Changing standard hours to leave hours:

Select Standard Hours
Enter hours to change
Tick Reduce Hours

Adjust tax if needed:

Click the Tax field
Enter as Tax adjustment

Once all details are entered, you can finalise the pay run as usual.

Tip

Click the Print icon for an interim pay run analysis report and check all figures before finalising.

Adjustment Pay Advices

Employees on adjustment pay runs get two pay advices:

One for the normal pay run
One for the adjustment pay run

To print or deliver the adjustment pay advice:

Select Pay Run > Pay Advices
Select the adjustment pay run (in red)
Click Generate
Check the details
Click Print