Multiple Rates

On the Pay Details tab in Employee Maintenance there is provision for only one Standard Pay Rate and this rate is used by the 'Standard Hours' earnings type and also for Leave accruals and payments.

However, hours spent performing an additional role at a different rate can be handled by the creation of a new Earnings Type.

Add new Earnings type

You will need to create a new Earnings type for each additional role that the employee performs at a rate different to their standard rate.

Select System > Earnings from the menu.

Highlight the Standard Hours entry and then click on the Clone icon to copy it.

Type in a meaningful Earnings Type Name (remember that it will appear on Pay Advices) such as the name of the role.

Select Fixed Rate and then enter the hourly rate for this role.

Tick whether or not this new earnings type is Ordinary Time Earnings (OTE) and will be included in the calculation of the Superannuation Guarantee.

Select the GL Expense Account to post the payments to (e.g. 32368 Salaries & Wages).

Click on the Save icon.

Overtime

If the employee also works overtime hours in the additional role you will need to create another Earnings Type for this.

Use the same procedure as above, perhaps using the same role name but adding '1.5x' or '2x' on the end, and entering the applicable Fixed Rate for each.

Apply the new Earnings types to the employee

On the Pay Details tab of Employee Maintenance, click on the Add button beneath the Earnings section to add the new Earnings type(s) for the additional role.

Select the appropriate Department for each role and enter the number of hours normally worked in that role each pay period (or enter 0 and add it on each pay run).

Processing Leave

By default, leave entries will be paid at the employee's Standard Pay Rate (entered on the Pay Details tab in Employee Maintenance).

If you needed to split a leave payment between the rate on Standard Hours and the fixed rate on the additional earnings type that you created above, you would need to manually adjust this on the pay run as follows.

Click on Before Tax Allowances in the 'This' column and then click on the Add button to add an allowance type (e.g. Bonus) that is included in the Gross Payments box on the Payment Summary at end of year.

Manually multiply the difference in rate by the number of leave hours affected and enter this $ amount (click on Add or Reduce as applicable).

If you wanted to you could even create a new Allowance type specifically for this occurrence and name it something like Leave Rate Adjustment