GL Accounts

Marlin HR can be used as a standalone system whereby you create General Ledger accounts in Marlin HR manually.

Or, it can be linked to Marlin GTX so that clicking on a refresh icon automatically imports all of your GL Accounts from Marlin GTX into Marlin HR.

This in turn allows payrun journals to be automatically sent from Marlin HR to Marlin GTX where they are posted to the General Ledger and instantly reflected in the Profit or Loss Statement.

Standalone

From the menu, select System > General Ledger Accounts.

Edit an Account

Highlight the Account to be changed.

Click on the Edit icon.

Make the required change then click on the Save icon.

Add an Account

Click on the Add icon.

Enter an Account Code for the new account.

Then click on OK.

Enter an Account Name and select the appropriate Account Class, then click on Save.

Delete an Account

Highlight the account to be deleted.

Click on the Remove icon.

Click the YES button to confirm the deletion of the account.

Linked to Marlin GTX

From the menu, select System > General Ledger Accounts.

Most icons are greyed out (inaccessible) because you will not create or delete GL Accounts in Marlin HR directly. Instead, you will make any required changes in Marlin GTX and then do a "refresh" in Marlin HR so that the changes are copied across to Marlin HR.

Refresh GL Accounts from Marlin GTX

Click on the Refresh icon.

Click on YES to confirm that you want to refresh the accounts from Marlin GTX.

A popup will advise how many new records were added and how many were removed.

The GL Accounts listed in Marlin HR will now be identical to those in Marlin GTX.

Print GL Accounts List

To print a list of your GL Accounts in Marlin HR.

Click on the Print icon to display the list on screen.

Click on the Print Preview icon to display the printing options.

Use the icons to adjust the page orientation and sizing etc as required.

Click on the Print Document icon (or press ALT-P).

Select your printer and click on the Print button.

Default GL Accounts

From the Marlin HR menu, select System > Options and then the Accounting Options tab.

This is where you specify the default GL accounts to be used for Bank, Creditors Control, Employer Superannuation, and Salaries & Wages. These accounts are used unless you select overrides as detailed below.

Bank GL Account

This Bank account is always used as there are no provisions to select an override Bank account elsewhere in Marlin HR.

Liability GL Account

Only select this option if you do not want the pay journals to post directly to the Bank account in the GL. Instead, they will always be posted to the Liability GL Account you select here (you will later journal them out of this account when making payment) as there are no provisions to select an override Liability account elsewhere in Marlin HR.

Creditors Control GL Account

This account will always be used as there is no provision to select an override Creditors Control GL account elsewhere in Marlin HR.

Employer Superannuation GL Account

This expense account will be used unless you set up Departments with their own default Superannuation GL expense accounts (select System > Departments from the menu toolbar).

Salaries & Wages GL Account

This expense account can be overridden by selecting a different GL expense account on:

• Earnings Types, Allowance Types, Leave Types (select System > Earnings, System > Allowances, or System > Leave Types from the menu toolbar).
• Deductions applied to employees in Employee Maintenance (on the Pay Details tab)

Supplier and GL Codes

Payroll Liability Accounts