Employee Defaults

Within your payroll you may have several pay cycles (e.g. Weekly, Fortnightly, Monthly) and your employees may be spread across a range of Departments and be entitled to a variety of earnings types, leave types etc etc.

Marlin HR enables you to store "default values" against a number of these items and automatically applies these values to new employees that you add to the payroll. All values can be overwritten if not applicable to the new employee being added but the intent is to minimise your data entry time when adding new employees. To this end, the default values you enter should be the ones that you most commonly enter when adding new employees.

These default values are stored on the Employee Defaults tab and Payrun Options tab in Options Maintenance.

To open Options Maintenance, select System > Options from the Marlin HR menu.

Employee Defaults

Select the Employee Defaults tab.

Enter the values applicable to the majority of the new employees you add.

Default Tax Scale: Normally Tax Free Threshold (as most employees don't claim the tax free threshold at another job or have higher education debts to pay or other special circumstances).

Default Department: Select the Department that new employees are most commonly added to.

Default Pay Rate Factor: Normally Hour but select the option on which most of your employees' pays are based.

Default Payment Method: Normally EFT To Bank Account (as few employees are paid in Cash or by Cheque any more).

Default Earnings Types: Select the types that you commonly pay to employees (typically Standard Hours, Time & Half, Double Time).

Default Leave Types: Select the types that your employees are usually entitled to (typically Annual Leave With/Without Loading, Personal Leave, Long Service Leave).

Payrun Options

Select the Payrun Options tab.

Enter the values applicable to the majority of the new employees you add.

Default Pay Cycle: If you have multiple Pay Cycles (e.g. Weekly, Fortnightly, Monthly), the one that you select here will be applied to new employees and will be the one displayed each time you open the Payrun screen.

Normal Hours Per Day: The number of hours worked per day at standard pay rate by most of your employees (usually 7.6 or 8.0 hours depending upon whether the employees work a 38 or 40 hour week).

Normal Hours Per Week: The number of hours worked per week at standard pay rate by most of your employees (usually 38 or 40 hours).

Normal Hours per Fortnight: The number of hours worked per fortnight at standard pay rate by most of your employees (usually 76 or 80 hours depending upon whether the employees work a 38 or 40 hour week).

Normal Hours Per Month: The average number of hours worked per month at standard pay rate by most of your employees (usually 164.67 or 173.33 hours depending upon whether the employees work a 38 or 40 hour week).