Cashbook Entries BT

Marlin GTX enables Cashbook entries to be added for transactions that do not relate to customer sales or supplier purchases.

Cashbook entries post directly to the General Ledger and bank account when committed and do not wait for End of Day processing.

Conversely, customer and supplier transactions, register deposits and EFT settlements are posted automatically as part of the End of Day close-off.

Cashbook entries are therefore typically used for non-trade transactions such as bank fees, interest, or miscellaneous receipts.

Cashbook entries can also be added when resolving differences during Bank Reconciliations.

The Cashbook module can be accessed by selecting Main > Data Entry > Cashbook or Bank Reconciliation from the menu bar.

Adding Cashbook Entries

The Cashbook module will open with a form for adding a new entry.

At the top of the screen:

• Select the Bank Account
• Select the Salesperson
• Select the Location recording the transaction (head office only)

To add a transaction line, click Add above the Line Details list.

For each line:

• Select the Date
• Select the GL Period
  • Tick Last to post to the previous financial year if required
• Select the Type
  • Payment for outgoing amounts
  • Deposit for incoming amounts
  • Bank for bank fees and charges

• Enter a Reference Number
• Optionally select a Name
• Enter a description in Details
• Enter the Amount
• Select the Account
  • Select the Branch if applicable
• Select the Tax Account
  • Tax will calculate automatically
  • Values can be edited if required

To commit the Cashbook entry:

• Click Finalise at the top of the module window