Tax File Numbers

Marlin HR reports a TFN may be incorrect

A Tax File Number (TFN) is normally 8 or 9 characters long and Marlin HR uses a formula provided by the ATO to validate the TFN.

The ATO have advised that in an extremely low per centage of cases the formula may not correctly validate a correct TFN.

For this reason Marlin HR will still allow you to save the TFN and it will cause no problems. It will appear correctly on the employee's Payment Summary.

As always, please confirm the number with the employee and ensure that it has been entered correctly with no spaces and using the number 0 (zero) rather than the alphabetical letter O (for Octopus).

TFN to enter if Employee does not provide one

Enter the appropriate number from the list below:

• 000000000 Where the payee has not completed a TFN declaration, the payee has completed a TFN declaration and chooses not to quote a TFN, the payee has indicated that they applied or enquired about a TFN with the ATO and failed to provide a TFN within 28 days.
• 111111111 Where the payee has not provided a TFN but they indicate on the TFN declaration that they have applied or enquired about a TFN with the ATO.
• 333333333 Where the payee is under the age of eighteen and earns $350 or less weekly, earns $700 or less fortnightly or earns $1517 or less monthly.
• 444444444 Where the payee is a recipient of a social security or service pension or benefit (other than Newstart, sickness allowance, special benefits or partner allowance) an exemption from quoting a TFN may be claimed.
• 987654321 Where a payee has quoted a TFN with alpha characters the code 987654321 must be used in place of the quoted TFN. This code must also be used where the TFN quoted cannot be contained in the TFN field.

The number will appear in red until fully entered, then it will turn black to indicate that it is a valid TFN.

Employment Termination Payments

For employment termination payments, in the event the payment is due to the death of an employee, show either the TFN of the trustee for the deceased estate or the TFN of the dependant or non dependant of the deceased employee, whichever is applicable.