Pay Date & Scheduling Payments

Marlin HR can automatically create a banking file for you to use when doing your online banking. For each pay run, the banking file will contain employee banking details and the appropriate amounts to be paid to each employee. This eliminates a lot of manual data entry and the possibility of keying errors.

The banking file from Marlin HR is in the prescribed ABA standard format used by all major Australian financial institutions. Please refer to your bank for information and assistance with the use of their online banking facilities to process payments files.

Pay Date and Bank Processing Date

The Pay Date that you enter before initialising the pay run (see red box in pic below) will be included in the ABA banking file that is automatically generated each time you finalise a pay run.

When you upload the ABA file your online banking system uses the Pay Date from the file as it's Schedule Date for payment. You authorise the payment and your bank will automatically make the payments to the employees' accounts on that date.

Scheduling Future Payments

A payroll officer may be going away for several weeks and not have access to Marlin HR to run the pay runs while they are away. They may therefore want to run several pay runs in advance but not to actually pay the employees in advance.

There are 2 ways that they can accomplish this:

Method 1

Run each of the pay runs one at a time, entering the appropriate Pay Date for each one before initialising it (see screenshot above).

Copy the ABA files from the pay runs onto a USB thumb drive, take it way with them and upload the appropriate one into their online banking each week while they away.

Method 2

Run each of the pay runs one at a time, entering the appropriate Pay Date for each one before initialising it (see screenshot above).

Before going away, upload all of the ABA files into their online banking system and authorise each one after checking that it's Scheduled Date is the same as the Pay Date they entered in Marlin HR for that pay run.

While they are away, their bank will process the payments for each ABA file on the Scheduled Date they authorised for that file.