Supplier Payments

Marlin GTX enables supplier payments to be processed or reversed in full or by allocation, to ensure correct accounting treatment.

Supplier Payments

Reversing a Supplier Payment

This may be necessary due to circumstances such as:

• The payment was processed incorrectly (e.g. the wrong Supplier or wrong Payment Method)
• The payment was processed correctly but was allocated against the wrong transactions

Scope and Restrictions

• You can only reverse a Payment in an open GL Period (if the GL Period is not open and you are not allowed to re-open it, the payment cannot be reversed).
• Payment reversal references show in supplier maintenance transaction list and transaction header details.
• Payments can only be reversed once, and reversals cannot be reversed.
• Only Payments from your own branch can be reversed.

Scenarios

Allocations were wrong but the money was paid
Allow allocation lines to be de-allocated but leave the actual Payment intact.

Supplier Payment was entered incorrectly
a) If the money paid has not been included in a Banking Register, allow allocation lines to be de-allocated and reverse the payment using the same payment methods used on the original Payment.
b) If the money paid is included in a previous Banking Register, allow allocation lines to be de-allocated and reverse the payment using Bank Transfer.

Procedure

Open the Payments screen and click on the Reverse Payment button in the left hand column.

Search for the Payment to be reversed.

To restrict the search to only those Payments made to a particular Supplier, select that Supplier in the drop down list.

Alternatively, leave it blank to search payments from all Suppliers.

Click on the Search By Payment button to display the list of reversible Payments.

The top section displays the Payments and the bottom section displays the Allocations and Payment Method(s) for the selected Payment.

Select the appropriate Payment and then click on the Select button.

The transaction information from the selected Payment will be displayed.

Tick the Reverse Allocations Only checkbox if you wish to undo the allocations but not the actual Payment.

Then click on Finalise.