This Phase 2 Time & Attendance Feature is only available in GTX 5.8.1 or later.
Marlin GTX's Time & Attendance functionality can be linked with Marlin HR to enable integrated attendance record sharing.
To use this feature:
- A profile for each employee must be set up in both GTX and HR systems
- The profiles need to be linked to each other using the GTX Staff Maintenance module
To connect your GTX and HR systems, please contact the Megabus Support Team.
Once connected, an Employee ID column will be added to the GTX Staff Maintenance list, showing the HR staff ID numbers for linked staff:
- The ID column on the left refers to the staff member's GTX ID number
- The Employee ID column on the right refers to their HR ID number
Linking Staff Members
To Link a Staff Member to an Employee in HR:
- Open Staff Maintenance
(Main > Staff > Manage Staff) - Open staff member in Edit mode
- In the Staff Details tab:
- Click on the magnifying glass icon to the right of the Employee field
- This will open a list of employees in the linked HR system
- Select the correct employee to establish the link
- Click Save
Finalising Attendance Events
Main > Staff > Attendance Maintenance
Finalising attendance events makes them appear in HR and prevents any further editing.
To finalise attendance events:
- Click on the Finalise Attendance Events button at the top of the attendance list.
The Finalise Attendance Events pop-up will open:
- Enter the date range you want to finalise (top-left)
- Click Calculate to show updated records for that date range (top-left)
- Select employees from the list on the left to review their records
- Attendance notes can still be added at this stage, if necessary
To preview the attendance report:
- Click Generate Report (bottom-right):
- Review the report and make any necessary adjustments
- The Finalise button will become active (bottom-right)
- Click Finalise
- Click Yes in the pop-up to confirm the finalisation
Finalised attendance events are indicated by:
- A padlock icon in the List view.
- A patterned fill in the Planner view
Finalised attendance entries cannot be unlocked and cannot be cancelled.
If you need to make changes to finalised events:
- You can always add extra hours to a staff members' records (but cannot reduce)
- Add an attendance note asking the payroll officer to make the necessary changes in HR.
Notes can be recorded against individual attendance events, using attendance notes, which can also be viewed in HR. refer to the Attendance Summary Notes guide.
HR Attendance Records
Once finalised, linked employees' attendance records will be available to view in the Pay Advice window of the HR Payrun module.
