Marlin GTX's end of day close-off needs to be performed at the end of every trading day.
Performing the end of day close-off:
- Updates the General Ledger with all transactions since the last End of Day close-off was run
- Settles EFTPOS transactions and posts them to the General Ledger
- Generates reports detailing the day's transactions
- Performs data backups (both online and offline)
Banking register deposits only need to be performed when cash or cheque deposits have been made to the bank.
Performing the Close-Off
Before beginning the end of day close-off, ensure:
- A USB drive has been inserted to save the backup to (non-hosted)
- All other computers are logged out of GTX
- All other modules are closed in GTX
When you are ready to begin, select Periodic > End of Period from the menu bar.
The End of Period module will open on the Day tab.
Select the reports to run, using the checkboxes in the Options section at the top.
Select whether or not to perform a banking register deposit.
To begin the End of Day close-off, click on the Start button at the bottom-left of the Options section.
The end of day close-off will run and the relevant reports will open.
If an error occurs when running the End of Day close-off in GTX 5.6.1 or later, the system will automatically notify the Megabus Support Team, who will then contact you to resolve the issue.
Once the error has been logged, you will get an email notifying you that a support ticket has been opened.
Megalink will be disabled while the End of Day close-off runs, but should restart again once it has completed.
Banking Register Deposits
If funds have not been completed for the day:
- Untick the Banking Register Report checkbox
If funds have been completed for the day:
- Leave the Banking Register Report checkbox ticked
- Click on the Bank Accounts button at the bottom right of the Options section
- Select which accounts to include
Thank you messages and booking reminders can also be sent, once the End of Day close-off is complete, by leaving the Send Messages checkbox ticked.
To customise which messages will be sent, click on the Message List button to the right.
If the Banking Register Report toggle is ticked, but no accounts have been selected, a pop-up will open, asking which accounts to include when the Start button is clicked.
The Banking Register Report can be disabled by default by:
- Selecting System > Options from the menu bar
- Clicking on the Defaults tab
- Unchecking the Do Banking at End of Day checkbox at the bottom
End of Day Reports
By default the End of Day close-off produces the following reports:
- Customer Sales Transaction List
- Sales Summary
- Supplier Purchase Transaction List
- Purchase Summary
- Stock Costing Variance List
- Bank Transaction List
- Control Totals Reconciliation
- General Ledger Journal Postings
- Exceptions
The reports generated by the End of Day close-off can be customised by selecting System > Options then select the End of Day Report tab at the top of the module window.
Once the end of day close-off has run, the selected reports will open.
Different reports can be viewed by clicking on the relevant tabs at the top of the module window.
Check and print the reports as required.
Once all the reports have been checked, click on the close button (X) at the top-right (even if corrections need to be made).
If applicable, additional reports can be viewed by clicking on the > button on the far right of the report tabs.
End of Day Postings
After closing the reports, a pop-up window will open asking whether to continue with the end of day update.
If corrections are required, click Cancel and restart the End of Day close-off again, once the appropriate changes have been made.
If everything is correct, click Continue to post the day's transactions to the General Ledger.
End of day general ledger postings are not reversible.
Make sure everything is correct before continuing with the update.
Once the transactions have been committed to the General Ledger, a pop-up window will open, indicating that the end of day close-off is complete.
To close the End of Day module and return to the Navigator, click on the OK button at the bottom-right.
End of Day Backups
Periodic > End of Period > Day > [Complete]
If backups are configured for your system, they will run once the close-off is complete and the End of Period module is closed.
The backup module will open and run automatically.
Once the backup is complete, click on Done to close the module and return to the Navigator.
Backup options can be configured by selecting Tools > Backups > Backup from the menu bar and clicking on the Settings icon at the top of the module window.
Time and Attendance Warnings
Systems using Time & Attendance functionality will be shown attendance warnings during End of Period Close-Off to highlight incomplete time records or unresolved shifts.
Warnings will appear if:
- The attendance period is nearly closed
- Staff are still clocked on
- Required finalisation steps are incomplete
Click Show Staff to view who is still clocked on:
- Right-click on staff to update their attendance status as needed.