BAS Checklist

Use this checklist to verify transactions, reconcile GST accounts, and finalise your BAS payment.

Print this page using Ctrl+P or the PDF below and check each item as you complete it.

For more information see the BAS (Business Activity Statements) help guide.

Note

Account numbers are shown as standard Megabus chart of account codes and names, and may be different in your system.

BAS Preparation

Checked	Query	Action
	Have all transactions been completed for the BAS period?	Enter any outstanding transactions before proceeding
	Has Approve Trade-Ins been run for outstanding unclaimed transactions?	Data Entry > Approve Trade-Ins to check for any unclaimed transactions
	Run final End of Day Close off for period	Periodic > End of Period
	Make sure that the GL period is still open	To allow further transactions if needed

Checked	Query	Action
	Open Marlin BAS Statement and select the BAS period required	Reports > Business Activity Statement

Checked	Query	Action
	Are any Sales shown for G2 (Exports and Other Exempt) or G3 (Other GST-Free)?	If there are, go to the Sales tab to find the invoice or credit, then check whether the sale should be GST fee
	Are any Adjustments shown for G7? Note: Adjustments are grouped in G7 or G18 to ensure that the total is positive (since negative figures can’t be entered on the BAS form)	Check the Adjustments tab for details and amend as required

Checked	Query	Action
	Are any Capital Purchases shown for G10?	Check that an asset has been purchased (e.g. a vehicle)
	Are there any Purchases with no GST in the price shown for G14?
	Are any Adjustments shown for G18? Note: Adjustments are grouped in G7 or G18 to ensure that the total is positive (since negative figures can’t be entered on the BAS form)	Go to Adjustments tab for details

Checked	Query	Action
	Check GST Payable or Refund at bottom of Summary tab
	Check the GST balances in Marlin General Ledger agree with the totals in BAS report	Write down and add up the totals for the fields below in the boxes on the right
	Check the following accounts (Main > Accounts > Chart of Accounts)	Add up the Current Year Balances (in the Accounting section at the bottom of their Details tabs) for the relevant months, using the table below

Account	Amount
80120 GST - Tax Paid:
80130 GST - Tax paid Adjustment:
80140 GST - Paid Capital Acquisition:
80150 GST - Tax Collected:
80160 GST - Tax Collected Adjustment:
Total: 80120 + 80130 + 80140 + 80150 + 80160 Be careful to note CR and DR
Account total should equal the GST Refund/Payable amount from BAS report:
Difference: BAS refund/payment - account total

Checked	Query	Action
	Zero difference	Proceed to next section
	If there is a minor difference, this can be written off when clearing out the GST accounts (see below)	Otherwise, fix any issues and re-check

Checked	Query	Action
	Close the interim BAS report	If there is zero variance (or you are happy to write off the difference)
	Close the BAS period	System > System Files > General ledger > Close Previous GST Period
	Generate new FINAL BAS Report	Re-run BAS report, ensure it says FINAl at the top
	Print or email report as required	buttons at the top
	Save to Report Keeper	button at top

how to make "final"?

Checked	Query	Action
	Process journal to clear out GST accounts	Main > Data Entry > Journals See example and tables below

Warning

Do not use Cash Book to enter the BAS payments, since you will not be prompted to exclude it from your next BAS report.

Checked	Account	Payment
	80120 – GST Tax Paid Always a debit	Enter journal as a credit to clear
	80130 – GST Tax Paid Adjustments Could be debit or credit (CR shown if credit)	Enter journal as the opposite to clear (e.g. if credit, journal a debit)
	80140 – GST Paid Capital Acquisitions Always a debit	Enter journal as a credit to clear
	80150 – GST Tax Collected Always a credit	Enter journal as a debit to clear
	80160 – GST Tax Collected Adjustments Could be debit or credit (CR shown if credit)	Enter journal as the opposite to clear (e.g. if credit, journal a debit)
	80340 – PAYG Tax to Pay Always a credit	Enter journal as a debit to clear
	BAS payment/refund	Enter balancing amount (opposite credit/debit) against your bank account
	If there is a variance (calculated above)	Enter as balancing amount to Expense Account
	When submitting the journal, you will be asked Should this journal appear on the BAS?	Answer No

Checked	Query	Action
	Check GTS Accounts	Accounts: 80120, 80130, 80140, 80150, 80160 The Current Year Balance for the final month in the period should be zero, indicating you have correctly reconciled your BAS and cleared out the accounts

Checked	Query	Action
	If you are happy that everything has been entered correctly, you should also close the GL period	System > System Files > General Ledger > Manage GL Period