---
title: "Importing and Exporting | Marlin Basics"
slug: "importing-and-exporting"
description: "Learn about Importing and Exporting in Marlin Tyre and Mechanical Workshop Software by Megabus."
updated: 2024-05-29T03:30:29Z
published: 2024-05-29T03:30:29Z
canonical: "help.megabus.com.au/importing-and-exporting"
---

> ## Documentation Index
> Fetch the complete documentation index at: https://help.megabus.com.au/llms.txt
> Use this file to discover all available pages before exploring further.

# Importing and Exporting

**Marlin Tyre and Mechanical Workshop Software** enables master files and other records to be imported and exported as **.xls**, **.xlsx** or **.csv** files.

Both imports and exports are handled using the **Import** module.

Where applicable, an Import action button will appear to the top-right of the relevant module's **Search** list.

## Importing Records

To begin the import process, click on the **Import** action button to the top-right of the relevant **Search** list.

The **Select Entity** window will open, containing a form for creating an import template.

From the **Entities** list at the top, select the type of import template to create.

The **Columns** list at the bottom of the Select Entity window contains information about the different columns that will be created in the import template.

These fields cannot be edited but show what information and format will be required for the template.

The **Lookup** column lists the categories that the information entered will be checked against in Marlin.

To create the import template, click the **Save Template** action button to the top-right of the Columns list.

          Note

          

The import template is saved as an **.xlsx** file. To convert it to an .xls or .csv file, it will need to be opened and exported using another program.

Fill in the import template with the information to be imported.

Once completed, save the import template as either an **.xls**, **.xlsx** or **.csv** file.

Return to the Select Entity screen in Marlin and click on the **Import** action button to the top-right of the Columns list.

The **Open Import** pop-up window will open.

Select the completed template file to import from the pop-up window and click the **Import** button at the bottom right.

The **Preview Results** window will open, showing a summary of the proposed import.

The number of records that will appear on the import is displayed under the **Summary** heading in the New textbox.

If there are any errors in the template, they will be listed in an **Errors Preview** list at the bottom of the window.

          Tip

          

Hover the mouse over any red cells to see additional information about errors and how to fix them.

A copy of the import template (with any errors highlighted) can be saved as an .xlsx file by clicking the **Save Results** action button to the top-right of the Preview Results window.

If there are errors, the **Save Errors** action button to the top-right of the Preview Results window can also be used to save a version of the results that only shows records with errors on them.

Check that the number of new records matches the number on the template that is being imported.

If there are no errors and the template is ready to be imported, click the **Commit** action button to the top-right of the Preview Results window to save the changes.

          Note

          

The .xls, .xlsx or .csv editing program does not need to be closed in order for an updated file to be imported. Any changes simply need to be saved and then the updated file re-imported into Marlin.

To return to the module Search window, where the imported records can be viewed and edited, click the topmost **Close** action button to the top-right of the Preview Results window.

## Exporting Records

Exporting records can be a useful way of making multiple or repetitive changes to records across an entire module.

Once edited, exported records can then be imported back into marlin using the method described above.

To begin the export process, click on the **Import** action button to the top-right of the relevant Search list.

The **Select Entity** window will open, containing a form for creating the export.

From the **Entities** list at the top, select the type of export to create.

The **Columns** list at the bottom of the Select Entity window contains information about the different columns that will be included in the export.

These fields cannot be edited but show what information will be included in the export, depending on the entity selected.

To create the export, click the **Export** action button to the top-right of the Columns list.

## Import Permissions

Individual [user permissions](/workshop/docs/users#user-permissions) are required for users to import and export data to the following modules:

    
        

- Bank Accounts
- Chart of Accounts
- Competitor Prices
- Contact
- Credit Providers
- Customers
- Customer Transaction Archive
- Inventory Adjustment Reasons

    
    
        

- Items
- Journal Entry
- Manufacturers
- Promotions
- Standard Remarks
- Supplier Catalogues
- Suppliers
- Vehicles

    

Imports and exports to all other modules are still controlled using the general **Import Access** permission.