---
title: "Termination Periods | HR Terminations"
slug: "termination-periods"
description: "Learn about Termination Periods in Marlin HR payroll software for tyre and mechanical workshops."
updated: 2025-05-29T03:58:50Z
published: 2025-05-29T03:58:50Z
canonical: "help.megabus.com.au/termination-periods"
---

> ## Documentation Index
> Fetch the complete documentation index at: https://help.megabus.com.au/llms.txt
> Use this file to discover all available pages before exploring further.

# Termination Periods

{{variable.HR Bold}} enables flexible handling of different termination periods.

Termination pay run processing depends on an employee's termination date. 

Termination dates are **the date on which the employment was officially terminated**. 

If the termination date date aligns with the **end of a pay period**: 
* **Include them on the normal pay run** for that period, regardless of the hours they worked
* **Absences** may be entered as leave or unpaid leave, as appropriate

If the termination date was in the **middle of a pay period**:
* **Do not include the employee on the normal pay run** for that pay period 
**Note:** This would set their Paid To date beyond their termination date, preventing you from entering the correct termination date on the termination pay run

In both cases, a **seperate termination pay run** should then be processed for the employee.

{{snippet.Expert Advice}}

## Quick Reference

@(Embed)(https://cdn.document360.io/d7282b31-60c4-41e6-bf87-3f684d4da049/Images/Documentation/HR%20–%20Terminations%20Quick%20Ref.pdf){height="320" width="640"}

## Dates Paid

The Date Paid entered on a termination pay run is **the date you will actually pay the employee the amounts included on that termination pay run**. 

**Multiple termination pay runs** can be processed for a single employee, which may be required if:
* **An amount was accidentally omitted** from the original termination pay run
* **There is an agreement** that the termination payments are to be made over a period of time 

In this case:
* The **Date Paid** entered on each pay run may be different and will reflect the actual dates on which the payments were made 
* However, the **termination date** and **termination reason** on each subsequent pay run will be the same as the original, as required by the ATO

## Full Pay Periods

If an employees termination date coincides with the **end of a pay period**:
* **Include them on the normal pay run** for that pay period 
(including outstanding work hours, overtime and allowances as normal)
* **Then process a seperate termination pay run** for them 
(including any unused leave payouts and termination payments)

If there are **no unused leave payouts or termination payments**:
* **The termination pay run will be for $0 but is still needed** to report the year-to-date amounts to the ATO as Final, along with the termination date and termination reason

:::(Info) (Note)
Employees with the **same termination pay date** can be included on a single termination pay run, as they’ll be part of the same bank file. These employees **can have different termination dates**, as specified in the Options window before initialising the termination pay run.
:::

## Partial Pay Periods

If the termination date is in the **middle of a pay period**:
* **Do not include the employee on the normal pay run** for that pay period
* **Process a seperat eTermination Payrun**
(including any outstanding work hours, overtime, allowances, along with any unused leave payouts and termination payments)

If there are no unused leave payouts or termination payments:
* **The termination pay run will be for $0 but is still needed** to report the year-to-date amounts to the ATO as Final, along with the termination date and termination reason

:::(Warning) (Warning)
Including an employee who has only worked a partial final pay period on the normal pay run will set their "Paid To" date beyond the termination date, preventing correct termination pay processing.
:::

:::(Warning) (Tip)
If you accidentally include a terminated employee who only worked a partial period in a normal pay run:
* Enter **Paid To date as the Termination Date** 
* Add a note in the **Comments** field (e.g. "Last day of work was XX/XX/20XX.")
:::

:::(Info) (Partial Leave Accrual)
Employees are entitled to accrue leave on **any standard hours worked during a final, partial pay period,** which will be automatically calculated as part of the termination pay run and added to the leave payout.
:::