---
title: "Casual Terminations | HR Terminations"
slug: "casual-terminations"
description: "Learn about Casual Terminations in Marlin HR payroll software for tyre and mechanical workshops."
updated: 2025-03-26T02:45:56Z
published: 2025-03-26T02:45:56Z
canonical: "help.megabus.com.au/casual-terminations"
---
> ## Documentation Index
> Fetch the complete documentation index at: https://help.megabus.com.au/llms.txt
> Use this file to discover all available pages before exploring further.
# Casual Terminations
{{variable.HR Bold}} enables flexible handling of casual terminations.
**Termination pay runs are not required** for casual employees:
* **If a casual employee has worked at all during a tax year,** the [EOFY close-off](/hr/docs/end-of-year) will automatically mark their amounts as Final to the ATO.
* **If they do not work at all during the next financial year,** they simply will not be included in EOFY reporting.
To avoid clutter, you can keep casuals as **Inactive**, which keeps them in the system for future work.
:::(Info) (Note)
**If a casual will never be rehired:** They can be terminated immediately using a termination pay run, in order to remove them from the Employee Maintenance list and report their Final to the ATO, if desired. However, this would all be automatically handled later by the EOFY close-off.
:::
{{snippet.Expert Advice}}
## Quick Reference
@(Embed)(https://cdn.document360.io/d7282b31-60c4-41e6-bf87-3f684d4da049/Images/Documentation/HR%20%E2%80%93%20Terminations%20Quick%20Ref.pdf){height="320" width="640"}
## Deactivating Casuals
If you are unsure whether a casual employee **will work for you again**:
* Set the **Status** dropdown in their [Employee Maintenance](/hr/docs/employee-maintenance) to **Inactive**
This will **prevent them from being selected** on any further pay runs.
If they do not work for you again during the current financial year:
* The [end of year close-off process](/hr/docs/end-of-year) will report their year-to-date amounts as Final
* Their status can be left as **Inactive**
### Reactivating Casuals
If you re-employ a deactivated casual:
* Set their Status to **Returned** in Employee Maintenance
* Enter the **Returned Date** in the field that appears below
The status can be changed to **Inactive** again, if necessary.
## Terminating Casuals
Since the EOFY close-off process automatically finalises casual terminations, manual termination is **not required unless you want to remove them from the Employee Maintenance list** for administrative clarity.
If a the terminated employee is rehired, you will need to **re-add them as a new employee**.
Alternatively, keeping them as [Inactive](/hr/docs/casual-terminations#deactivating-casuals) removes them form the pay run list while allowing for future rehire.
### Current Earnings
If you know a casual employee with **outstanding earnings** or **have been on a pay run** this financial year, will never work for you again, and you want to remove them from the Employee Maintenance list:
* Process a [termination pay run](/hr/docs/termination-pay-runs) for them, even if there are no amounts to be paid ($0).
* This will immediately report the **termination reason** and **termination date** to the ATO, as well as flag the submitted amounts as Final.
:::(Info) (Note)
If you do employ a terminated casual employee again you will need to **re-enter them as a new employee**.
:::
### No Current Earnings
If you know a casual employee with **no earnings for the current financial year** will not work for you again, and you want to remove them from the Employee Maintenance list:
* Change their Status in [Employee Maintenance](/hr/docs/employee-maintenance) to **Terminated**
* Their **Termination Date** will be automatically set to the **Paid To Date**, as shown in Employee Maintenance.
The employee will be instantly **removed from the current employee list**, whereas employees with a Termination Date within the current financial year will remain on the employee list until you process the end of year close-off.
:::(Warning) (Warning)
**Do not process a termination pay run for inactive casuals:** This would unnecessarily report their information to the ATO with no amounts, when you may not have employed them for several years
:::
:::(Info) (Note)
HR will only allow you to set an employee's status to Terminated if employee has not been included on a pay run for the current financial year and has **no outstanding leave balances**.
If there are **remaining leave balances that the employee is not entitled to**:
* Clear them using a [leave balance adjustment](/hr/docs/leave-balances-and-adjustments), before changing their status
* If your leave types are set to accrue in your general ledger, this will also correct the unused leave liability in your balance sheet
:::