---
title: "Receiving Purchases | GTX Training"
slug: "receiving-purchases-bt"
description: "Learn the basics about Receiving Purchases in Marlin GTX trusted automotive software by Megabus."
updated: 2026-02-06T04:25:49Z
published: 2026-02-06T04:25:49Z
canonical: "help.megabus.com.au/receiving-purchases-bt"
---

> ## Documentation Index
> Fetch the complete documentation index at: https://help.megabus.com.au/llms.txt
> Use this file to discover all available pages before exploring further.

# Receiving Purchases BT

****Marlin GTX**** enables supplier invoices and delivery dockets to be recorded using the Purchases module.

**Supplier invoices** are used to record final charges and bring products into stock.

**Delivery dockets** are used to receive stock before the supplier invoice is received.

The Purchases module can be accessed by selecting **Main > Data Entry > Purchases** from the menu bar.

## Invoicing Purchases

The Purchases module will open on the **Supplier Tax Invoice** screen by default.

**To add supplier invoices:**

- Select the **Supplier**
- Enter the **Supplier Invoice Number**
- Select the **Salesperson**
- Select the **Invoice Date**
- Enter the **Total Invoice Amount**
- Press **Tab** to calculate GST

**To add products:**

- Click the **picker** icon or press **F4**
- Enter **Quantity**
- Edit the **Description** if required
- Click **Add** to add additional lines

Click **Finalise** to commit the invoice.

Products on the invoice will be **brought into stock** and the invoice total will be added to the **supplier balance**.

Tip

Purchase order details can be added by selecting **Import Purchase Order** from the **Add** drop-down at the top of the details list.

### Non-Inventory Expenses

Non-inventory expenses and assets can also be added to supplier invoices by selecting **Expense Code** or **Asset Code** when adding a product

Example

Select **Telephone Landlines** for phone bills. Select **Plant and Equipment** for asset purchases.

Note

Expense and asset codes must exist as products before they can be selected.

## Delivery Dockets

Delivery dockets can be added to **add received products to inventory** before the supplier invoice is entered.

**To add delivery dockets:**

- Select **Delivery Docket** in the Purchases module

In the **Enter Delivery Docket** window that opens:

- Select the **Supplier**
- Enter the **Delivery Docket Number**
- Select the **Salesperson**
- Enter the **Date**
- Add products and **Quantities**
- Leave **Cost** blank if unknown
- Click **Finalise**

Products will be brought into stock using the **last known cost**.

### Invoicing Delivery Dockets

Delivery dockets can be **fully invoiced** once the supplier invoice is received.

**To invoice delivery dockets:**

- Select **Supplier Tax Invoice** in the Purchases module
- Select the **Supplier**

If there are open delivery dockets for that supplier, the **Select Delivery Docket** window will open.

**In the pop-up:**

- **Select** the required docket
- Click **Import**

The **delivery docket lines** will be added to the invoice:

- Enter the **Supplier Invoice Number** and **Salesperson**
- Click **Finalise** to complete the invoice

Warning

If delivery dockets are not imported and the invoice is entered manually, stock will be **duplicated**.

**Always import delivery dockets** when invoicing received goods.

For Further Details

See the [Purchase Invoices](/gtx/docs/purchase-invoices) help guide.

Pickers open picklists by clicking on the **Magnifying Glass** icon

![](https://cdn.document360.io/d7282b31-60c4-41e6-bf87-3f684d4da049/Images/Glossary/image-1718933572607.png)

Shortcut: **F4**

**Add** button

![](https://cdn.document360.io/d7282b31-60c4-41e6-bf87-3f684d4da049/Images/Glossary/image-1704776179584.png)

Shortcut: **Insert**