---
title: "Purchase Orders | GTX Training"
slug: "purchase-orders-bt"
description: "Learn the basics about Purchase Orders in Marlin GTX trusted automotive software by Megabus."
updated: 2026-02-06T04:13:58Z
published: 2026-02-06T04:13:58Z
canonical: "help.megabus.com.au/purchase-orders-bt"
---

> ## Documentation Index
> Fetch the complete documentation index at: https://help.megabus.com.au/llms.txt
> Use this file to discover all available pages before exploring further.

# Purchase Orders BT

****Marlin GTX**** enables supplier purchases to be recorded using Purchase Orders.

Purchase orders are used to order stock from suppliers and can be [added manually](/gtx/docs/purchase-orders-ob#adding-purchase-orders) or [automatically generated](/gtx/docs/purchase-orders-ob#work-order-purchases) from work orders.

The Purchase Orders module can be accessed by selecting **Main > Data Entry > Purchase Orders** from the menu bar.

Warning

Select **Purchase Orders**, not **Purchases**. The Purchases module is used to invoice received purchase orders.

## Adding Purchase Orders

The Purchase Orders module will open on the **New Purchase Order** screen.

**At the top of the screen:**

- Select the **Supplier**
- Confirm or enter **Payment Terms**
- Select the **Location** if prompted
- Tick **Prices Include GST** if required

Products can be added by clicking the **magnifying glass** on the next empty line of the Line Details list.

**For each product:**

- Enter the **Quantity**
- Enter the **Expected Cost**

Additional lines can be added by clicking on the **Add** button at the top of the list.

## Sending Purchase Orders

When a purchase order is **ready to send** are ready:

- Click **Save**

The **Document Delivery** window will open:

- Select **Print** or **Send**
- Then click **Deliver**

Note

**Printed orders** must be placed with the supplier outside of GTX.

### Finalising Purchase Orders

If electronic delivery is enabled, purchase orders can be sent to suppliers by clicking **Finalise** at the top of module window.

If available, select **Megalink** to send orders electronically.

Submitted orders will be marked in the **Submitted** column.

## Work Order Purchases

Purchase orders for out of stock productss can be automatically added from within **work orders**.

**To add a purchase order:**

- Click on the **Import External Data** drop-down at the top of the details list
- Select **Purchase Order**
  - If prompted, **Save** the details

The **Auto-Generate Purchase Order** pop-up will open, showing a list of the out-of-stock products on the order.

**For each product:**

- Leave the **Order** checkbox on the left ticked to include it on the order
  - Or, **untick to exclude** the product from the order
- If set, the **default supplier** for each product will be automatically selected (set using the **Normal Supplier** field in the [Options tab](https://help.megabus.com.au/gtx/docs/products-maintenance#options-tab) of the product maintenance file)
  - Click in the **Supplier** cell to select a different supplier, if necessary

To **include the Work Order Details on the Purchase Order**, tick the checkbox at the bottom.

To create the order, click on the **Order** button at the bottom-right of the pop-up.

The order will be automatically generated and delivered according to the supplier's [document delivery](https://help.megabus.com.au/gtx/docs/supplier-maintenance#supplier-documents) settings.

Orders added this way will still appear in the **Existing Purchase Orders** list of the Purchase orders module and can be edited and sent as usual.

For Further Details

See the [Purchase Orders](/gtx/docs/purchase-orders) help guide.

**Add** button

![](https://cdn.document360.io/d7282b31-60c4-41e6-bf87-3f684d4da049/Images/Glossary/image-1704776179584.png)

Shortcut: **Insert**

**Import External Data** button![](https://cdn.document360.io/d7282b31-60c4-41e6-bf87-3f684d4da049/Images/Glossary/image-1715054150912.png)

Shortcut: **S****hift+F7**