--- title: "Payment Terms" slug: "payment-terms" description: "Learn about Payment Terms in Marlin GTX trusted automotive software by Megabus." tags: ["Marlin GTX"] updated: 2025-09-22T04:43:30Z published: 2025-09-22T04:43:30Z canonical: "help.megabus.com.au/payment-terms" --- > ## Documentation Index > Fetch the complete documentation index at: https://help.megabus.com.au/llms.txt > Use this file to discover all available pages before exploring further. # Payment Terms ****Marlin GTX**** enables payment terms to be added that define when payments on invoices are due. In some cases they also determine the **percentage of the payment** that must be made, and can be used for both **customers** and **suppliers**. Payment terms can be added and edited by selecting **System > System Files > Banking and Payments > Payment Terms** from the menu bar. ## Adding Payment Terms #### System > System Files > Banking and Payments > Payment Terms Payment terms for both customers and suppliers can be added using the **Payment Terms** module. **To add new payment terms:** - Click on the **Add** button (top of module) The **Add Payment Terms** window will open: - Enter a unique **Code** for identifying the payment term - Enter a **Description** for the payment term - Select the **Payment Period**: - **COD (Close of Day):** Due by the end of the day. If the transaction remains unpaid before end of month, it remains in the current ageing period - **Weekly:** Select the number of weeks and the day (as a number) in the last week the transaction is due. The first week begins on the first Monday after the transaction date - **Monthly:** Select the number of months and the day (as a number) in the last month the transaction is due. The first month begins on the first day of the month after the transaction date - **Transaction Date:** Due a specific number of days after the transaction date (as defined by the due date calculation below) - Define the **Due Date Calculation** using the fields below - The appropriate fields will become active depending on which **Payment Period** is selected ### Payment Schedules #### System > System Files > Banking and Payments > Payment Terms > [Payment Term] If payment schedules are enabled in your system, there will be an extra section at the bottom of the **Due Date Calculation** section, enabling you to split the payment into smaller amounts across the period. **To set up a scheduled payment:** - Select the **Payment Period** - Click the **Payment Schedule** toggle - Enter the number of **payment periods** to split the payment over - Enter the **day of the period** that the payment is due (as a number) - The breakdown of **payment percentages** will be automatically calculated and shown in the table below. Example To set up a **split payment over three months**: ## Assigning Payment Terms Payment terms can be assigned to [account customers](/gtx/docs/account-customers) and suppliers in the **Options** tab of their Maintenance file. ### Supplier Payment Terms #### Main > Suppliers > Manage Suppliers > Edit > Options **To set a supplier’s payment terms:** - Open the supplier record in **Edit** mode - Click on the **Options** tab - Click on the **Payment Terms** picker - **Select** the terms offered by the supplier from the list ### Customer Payment Terms #### Main > Customers > Manage Customers > Edit > Options Customers can be assigned **multiple payment terms**. You need to indicate which payment terms are **preferred**: - The preferred terms are **selected by default** when you finalise sale invoices for the customer - You will still be able to choose one of the **other assigned terms** instead **To assign a customer’s payment terms:** - Open the customer record in **Edit** mode - Click on the **Options** tab - Click on the **Payment Terms** picker **The Select Payment Terms pop-up will open:** - **Add** one or more terms from the list - Click **Add** and select from the list - **To remove:** Select the terms and click **Remove** - Select the **Preferred** checkbox on the right to set the default terms - Click **OK** ## Due Dates #### ... Work Order / Invoice > Finalise Due dates are determined when [invoices](/gtx/docs/invoices) are finalised for account customers or suppliers, using the **Payment Terms** picker. The **default payment terms** are used unless different terms are selected for the transaction: - **Suppliers:** Different terms can always be selected - **Customers:** Depends on whether multiple terms are allowed Note Other transactions, such as **credit notes**, **account payments** and **journals**, do not use payment terms or due dates. These transactions default to today, but the **transaction date** can be changed if needed. ## Outstanding Payments Outstanding payment **due dates** and **amounts** can be reviewed using the below methods. **Customers:** - **Customer Payments Due Report:** Main > Customers > Payments Due - **Transactions Tab:** Main > Customers > Manage Customers > [Customer] > Transactions tab - **Account Statements:** Main > Customers > Customer Statements > [Cut-off Date] > [Customer] > Generate **Suppliers:** - **Supplier Payments Due Report:** Main > Suppliers > Payments Due - **Transaction Header Detail in supplier records:** Main > Suppliers > Manage Suppliers > [Supplier] > Transactions tab ## Pay Now Click the Pay Now button when invoicing an account customer to accept payment at the time of the sale. **Add** button ![](https://cdn.document360.io/d7282b31-60c4-41e6-bf87-3f684d4da049/Images/Glossary/image-1704776179584.png) Shortcut: **Insert** **Edit** button ![](https://cdn.document360.io/d7282b31-60c4-41e6-bf87-3f684d4da049/Images/Glossary/image-1705889838140.png) Shortcut: **F2** Pickers open picklists by clicking on the **Magnifying Glass** icon ![](https://cdn.document360.io/d7282b31-60c4-41e6-bf87-3f684d4da049/Images/Glossary/image-1718933572607.png) Shortcut: **F4** **Delete** button ![](https://cdn.document360.io/d7282b31-60c4-41e6-bf87-3f684d4da049/Images/Glossary/image-1706753643481.png)