--- title: "Stocktakes | GTX Mobile" slug: "mobile-stocktakes" description: "Learn about Marlin mobile app stocktake support for Marlin GTX trusted automotive software by Megabus." updated: 2026-03-11T05:20:33Z published: 2026-03-11T05:20:33Z canonical: "help.megabus.com.au/mobile-stocktakes" --- > ## Documentation Index > Fetch the complete documentation index at: https://help.megabus.com.au/llms.txt > Use this file to discover all available pages before exploring further. # Mobile Stocktakes Marlin Mobile App Download the **Marlin** mobile app from the [Google Play](https://play.google.com/store/apps/details?id=marlin.blue&pcampaignid=web_share) and [Apple App](https://apps.apple.com/us/app/marlin-workshop-connect/id6443537755) stores. **Note:** Some mobile app features will not be available or function correctly unless you are on [the most recent version of GTX](https://help.megabus.com.au/gtx/docs/release-notes). **Marlin GTX** enables users to conduct and manage physical stock counts using the Marlin mobile app. The **Marlin** mobile app streamlines the [stocktake](/gtx/docs/stocktakes) process by enabling users to: - **Enter**, **update**, or **remove** product counts - **Sync** product information to GTX in real-time - **Filter** by counted, uncounted, or recount items - **Add** existing or unknown products - **Scan barcodes** to add or find products - **Review** products marked for recount in GTX Note To use mobile stocktakes, additional functions **must be enabled** in your GTX system. To enable **mobile stocktakes** in your GTX system, please [contact the Megabus Support Team](https://www.megabus.com.au/support). ## Initialising Mobile Stocktakes If there is no active stocktake in GTX, the **Stocktake** module will display a pop-up prompting the user to initialise a new stocktake. **To initialise a mobile stocktake:** - Select the **Mobile Stocktake** toggle - Select **Recorders** from the drop-down menu that appears below - Tap **OK** **The Add Range pop-up will open:** - Select **product ranges** as usual - Click **Proceed** (bottom-right) Once initialised, all users logged into the GTX system in the app will see the mobile stocktake when they open the **Stocktake** module. Note **If you have multiple stock locations: ** - Mobile stocktakes need to be need to be performed for them **one at a time** - Stocktakes for multiple locations **cannot be performed all together or at once** Tip You can select **other recorders** later when opening the stocktake in GTX. ### Adding Mobile Counters Product lists can be broken up and **assigned to different counters**, when using mobile stocktakes. Once a **mobile stocktake** has been [initialised](/gtx/docs/mobile-stocktakes#initialising-mobile-stocktakes): - click on the **Add Products** button ![Image](https://cdn.document360.io/d7282b31-60c4-41e6-bf87-3f684d4da049/Images/Documentation/image-OPN1K5QH.png) at the top of the Stocktake list In the **Manage recorders** pop-up that opens: - Tick the relevant **Included in Stocktake** checkboxes ![Image](https://cdn.document360.io/d7282b31-60c4-41e6-bf87-3f684d4da049/Images/Documentation/image-B9AGFCSZ.png) - Click **Ok** ### Assigning Products to Counters Once a **mobile stocktake** has been [initialised](/gtx/docs/mobile-stocktakes#initialising-mobile-stocktakes): - click on the **Add Products** button ![Image](https://cdn.document360.io/d7282b31-60c4-41e6-bf87-3f684d4da049/Images/Documentation/image-UFWIFI5V.png) at the top of the Stocktake list In the **Select Recorder** pop-up that opens: - Use the **Recorder** picker to select the counter you want to assign the products to - Click **Ok** Use the pop-up to select a **range of products** to assign to the selected counter. These products will be added to the stocktake list and will appear in the mobile **Stocktake** app for the assigned counter (and not any others). **Additional products** can be assigned to other counters (one at a time) by clicking on the Add Products button again, selecting the counter and adding a different product range. > The **number of counts** assigned to each counter can be checked by clicking on the **Manage Recorders** button ![Image](https://cdn.document360.io/d7282b31-60c4-41e6-bf87-3f684d4da049/Images/Documentation/image-ARB2RZZD.png) at the top of the module window. > > Currently, there is a bug where you have to tick the selected counter then close and re-open the manage recorders window before it will update the assigned counts Note Assigned products will not appear in the Stocktake module of the mobile app (and it will not open), unless the **logged-in user** has also been [added to the stocktake](/gtx/docs/mobile-stocktakes#adding-mobile-counters). ## Mobile Stocktake Counts **To open the Stocktakes module in the Marlin Connect app:** - Tap on the **menu** button (three lines, top-right) - Select **Stocktake** You will be prompted to select the **Default Stock Counter**. **To enter a product count:** - Tap the **count box** next to relevant products - Tap **Enter/Go** on your device, otherwise the count will not be recorded - **If there is no stock on hand:** You still need to enter **0** for the count **You can also tap on a product to open the options pop-up** (above right), which can be used to: - Enter or update the **count** - Add a **comment** ### Filtering Stocktakes Tap the **Filter** button at the bottom left to open filter options. **Tick the relevant checkboxes to include products that are:** - **Counted Stock** - **Uncounted Stock** - **Marked for Recount** - Then tap **Save** Refresh the stocktake list (swipe up) to apply filter options. ### Adding Existing Products **To add a product from the existing GTX catalogue:** - Tap the **Add** button at the bottom-right of the stocktake list - Select **Existing Item** **The Search pop-up will open:** - Tap the **Search By** button at the top - Select a **search method** - Enter **search terms** in the **field to the right** - Tap the blue **Search** button below ### Adding Unknown Products **To add an unknown product:** - Tap the **Add** button at the bottom-right of the stocktake list - Select **Unknown Items** **The Add Product pop-up will open:** - Enter **product information** - Enter **stock count** and any **comments** - Tap **Save** ### Barcode and QR Code Scanning If [barcodes](https://help.megabus.com.au/gtx/docs/products-maintenance#classification) have been set up in GTX, you can also quickly **select and add products by using the camera** to scan product barcodes or QR codes on capable devices. **Scanning a product’s QR or barcode will:** - **Take you to the product** in the Stocktake list - **If the product is not in the list**, it will search Marlin GTX - **If the product is still not found,** you will be prompted to add a new one ### Completing Counts **Once all of the counts have been entered:** - Tap the **Completed** icon at the bottom-right of the stocktake list - The **Complete Stocktake** pop-up will open - Tap the **Complete** button to confirm The count will be **marked as complete** and can be reviewed and finalised in GTX, as usual. ## Finalising Mobile Stocktakes #### Main > Products > Stocktake Item counts and additions update in real-time within the **Stocktake** module in Marlin GTX. Once the mobile stocktake is complete, it can be **reviewed** and [finalised](https://help.megabus.com.au/gtx/docs/stocktakes#finalising-stocktakes) in GTX as usual. Tip If there are any unexpected discrepancies, products can be [marked for recount](/gtx/docs/mobile-stocktakes#product-recounts) before finalising. ### Unmatched Products Products added to a mobile stocktake that do not match those in GTX will be **highlighted in red**. To resolve unmatched products, click the **Match** ![Image](https://cdn.document360.io/d7282b31-60c4-41e6-bf87-3f684d4da049/Images/Documentation/image-F6F1OP9V.png) button at the top of the module window. You can then select an existing product or enter a new one. ### Product Recounts If there are suspected discrepancies with a mobile product count, then products on mobile stocktakes can be marked for **recount**. **To mark a product for recount:** - Click in the relevant **Recount Pending** column - Press **Y** on the keyboard (to change "n" to "y") - **Confirm** the pop-up These products can then be **double checked** in the mobile app by: - Taping the **Filter Products** icon ![Image](https://cdn.document360.io/d7282b31-60c4-41e6-bf87-3f684d4da049/Images/Documentation/image-L7KLJOPL.png) - Selecting **Marked for Recount** Note Filtering products by Marked for recount will also **include all uncounted products**. **Match** button ![](https://cdn.document360.io/d7282b31-60c4-41e6-bf87-3f684d4da049/Images/Glossary/image-1743660340826.png)