---
title: "Stocktakes | GTX Mobile"
slug: "mobile-stocktakes"
description: "Learn about Marlin mobile app stocktake support for Marlin GTX trusted automotive software by Megabus."
updated: 2026-03-11T05:20:33Z
published: 2026-03-11T05:20:33Z
canonical: "help.megabus.com.au/mobile-stocktakes"
---
> ## Documentation Index
> Fetch the complete documentation index at: https://help.megabus.com.au/llms.txt
> Use this file to discover all available pages before exploring further.
# Mobile Stocktakes
{{snippet.Mobile App}}
{{variable.GTX Bold}} enables users to conduct and manage physical stock counts using the Marlin mobile app.
The **Marlin** mobile app streamlines the [stocktake](/gtx/docs/stocktakes) process by enabling users to:
* **Enter**, **update**, or **remove** product counts
* **Sync** product information to GTX in real-time
* **Filter** by counted, uncounted, or recount items
* **Add** existing or unknown products
* **Scan barcodes** to add or find products
* **Review** products marked for recount in GTX
:::(Info) (Note)
To use mobile stocktakes, additional functions **must be enabled** in your GTX system.
To enable **mobile stocktakes** in your GTX system, {{variable.SupportTeam}}.
:::
## Initialising Mobile Stocktakes
If there is no active stocktake in GTX, the **Stocktake** module will display a pop-up prompting the user to initialise a new stocktake.
**To initialise a mobile stocktake:**
* Select the **Mobile Stocktake** toggle
* Select **Recorders** from the drop-down menu that appears below
* Tap **OK**
**The Add Range pop-up will open:**
* Select **product ranges** as usual
* Click **Proceed** (bottom-right)
Once initialised, all users logged into the GTX system in the app will see the mobile stocktake when they open the **Stocktake** module.
:::(Info) (Note)
**If you have multiple stock locations: **
* Mobile stocktakes need to be need to be performed for them **one at a time**
* Stocktakes for multiple locations **cannot be performed all together or at once**
:::
:::(Warning) (Tip)
You can select **other recorders** later when opening the stocktake in GTX.
:::
### Adding Mobile Counters
Product lists can be broken up and **assigned to different counters**, when using mobile stocktakes.
Once a **mobile stocktake** has been [initialised](/gtx/docs/mobile-stocktakes#initialising-mobile-stocktakes):
* click on the **Add Products** button {height="" width=""} at the top of the Stocktake list
In the **Manage recorders** pop-up that opens:
* Tick the relevant **Included in Stocktake** checkboxes
{height="" width=""}
* Click **Ok**
### Assigning Products to Counters
Once a **mobile stocktake** has been [initialised](/gtx/docs/mobile-stocktakes#initialising-mobile-stocktakes):
* click on the **Add Products** button {height="" width="25"} at the top of the Stocktake list
In the **Select Recorder** pop-up that opens:
* Use the **Recorder** picker to select the counter you want to assign the products to
* Click **Ok**
Use the pop-up to select a **range of products** to assign to the selected counter.
These products will be added to the stocktake list and will appear in the mobile **Stocktake** app for the assigned counter (and not any others).
**Additional products** can be assigned to other counters (one at a time) by clicking on the Add Products button again, selecting the counter and adding a different product range.
>The **number of counts** assigned to each counter can be checked by clicking on the **Manage Recorders** button {height="" width=""} at the top of the module window.
>{height="" width=""}
>Currently, there is a bug where you have to tick the selected counter then close and re-open the manage recorders window before it will update the assigned counts
:::(Info) (Note)
Assigned products will not appear in the Stocktake module of the mobile app (and it will not open), unless the **logged-in user** has also been [added to the stocktake](/gtx/docs/mobile-stocktakes#adding-mobile-counters).
:::
## Mobile Stocktake Counts
**To open the Stocktakes module in the Marlin Connect app:**
* Tap on the **menu** button (three lines, top-right)
* Select **Stocktake**
You will be prompted to select the **Default Stock Counter**.
**To enter a product count:**
* Tap the **count box** next to relevant products
* Tap **Enter/Go** on your device, otherwise the count will not be recorded
* **If there is no stock on hand:** You still need to enter **0** for the count
**You can also tap on a product to open the options pop-up** (above right), which can be used to:
* Enter or update the **count**
* Add a **comment**
### Filtering Stocktakes
Tap the **Filter** button at the bottom left to open filter options.
**Tick the relevant checkboxes to include products that are:**
* **Counted Stock**
* **Uncounted Stock**
* **Marked for Recount**
* Then tap **Save**
Refresh the stocktake list (swipe up) to apply filter options.
### Adding Existing Products
**To add a product from the existing GTX catalogue:**
* Tap the **Add** button at the bottom-right of the stocktake list
* Select **Existing Item**
**The Search pop-up will open:**
* Tap the **Search By** button at the top
* Select a **search method**
* Enter **search terms** in the **field to the right**
* Tap the blue **Search** button below
### Adding Unknown Products
**To add an unknown product:**
* Tap the **Add** button at the bottom-right of the stocktake list
* Select **Unknown Items**
**The Add Product pop-up will open:**
* Enter **product information**
* Enter **stock count** and any **comments**
* Tap **Save**
### Barcode and QR Code Scanning
If [barcodes](https://help.megabus.com.au/gtx/docs/products-maintenance#classification) have been set up in GTX, you can also quickly **select and add products by using the camera** to scan product barcodes or QR codes on capable devices.
**Scanning a product’s QR or barcode will:**
* **Take you to the product** in the Stocktake list
* **If the product is not in the list**, it will search Marlin GTX
* **If the product is still not found,** you will be prompted to add a new one
### Completing Counts
**Once all of the counts have been entered:**
* Tap the **Completed** icon at the bottom-right of the stocktake list
* The **Complete Stocktake** pop-up will open
* Tap the **Complete** button to confirm
The count will be **marked as complete** and can be reviewed and finalised in GTX, as usual.
## Finalising Mobile Stocktakes
#### Main > Products > Stocktake
Item counts and additions update in real-time within the **Stocktake** module in Marlin GTX.
Once the mobile stocktake is complete, it can be **reviewed** and [finalised](https://help.megabus.com.au/gtx/docs/stocktakes#finalising-stocktakes) in GTX as usual.
:::(Info) (Tip)
If there are any unexpected discrepancies, products can be [marked for recount](/gtx/docs/mobile-stocktakes#product-recounts) before finalising.
:::
### Unmatched Products
Products added to a mobile stocktake that do not match those in GTX will be **highlighted in red**.
To resolve unmatched products, click the **{{glossary.Match}}** {height="" width="25"} button at the top of the module window.
You can then select an existing product or enter a new one.
### Product Recounts
If there are suspected discrepancies with a mobile product count, then products on mobile stocktakes can be marked for **recount**.
**To mark a product for recount:**
* Click in the relevant **Recount Pending** column
* Press **Y** on the keyboard (to change "n" to "y")
* **Confirm** the pop-up
These products can then be **double checked** in the mobile app by:
* Taping the **Filter Products** icon {height="" width="25"}
* Selecting **Marked for Recount**
:::(Info) (Note)
Filtering products by Marked for recount will also **include all uncounted products**.
:::