End of Day

Marlin GTX's End of Day procedure is divided into two tasks:

• An End of Day process, which needs to be completed every trading day.
• A Banking Register deposit, which only needs to be completed whenever cash and/or cheques are deposited to the bank, and are covered in their own, separate Inform guide.

Performing the End of Day process will:

• Update the General Ledger with all transactions entered into GTX since the last End of Day Process was run;
• Settle and post the day's EFTPOS transactions to the General Ledger;
• Produce a suite of reports reflecting the day's transactions; and
• Generate online and offline data backups.

By default The End of Day process produces the following reports:

• Customer Sales Transaction List
• Sales Summary
• Supplier Purchase Transaction List
• Purchase Summary
• Stock Costing Variance List
• Bank Transaction List
• Control Totals Reconciliation
• General Ledger Journal Postings
• Exceptions

The reports generated by the End of Day process can be customised by selecting System > Options then select the End of Day Report tab at the top of the module window.

Performing the GTX End of Day Process

If redundant backups are configured, make sure an offline backup drive (eg. USB memory stick) is inserted.

Also make sure that all other workstations have closed GTX and that all modules in the current instance are closed.

From the GTX menu bar, select Periodic > End Of Period.

The End of Period module will open on the Day tab.

The reports to be run can be selected using the checkboxes in the Options section at the top.

If a Banking Register deposit has not been completed for the period, untick the Banking Register Report checkbox.

If a Banking Register deposit has been completed for the period, leave the Banking Register Report checkbox ticked and click on the Bank Accounts button at the bottom right of the Options section to select which accounts to include.

If desired, thank you messages and booking reminders can also be sent, once the End of Day Process is completed by leaving the Send Messages checkbox ticked. To customise which messages will be sent, click on the Message List button to the right.

To begin the End of Day process, click on the Start button at the bottom-left of the Options section.

The End of Day process will run and the relevant reports will open.

Different reports can be viewed by clicking on the relevant tab at the top of the module window.

Check and print the reports as required.

Once all the reports have been checked, click on the close button X at the top-right (even if corrections need to be made).

Upon closing the reports, a pop-up window will open asking whether to continue with the update.

If corrections are required, click Cancel and restart the End of Day process again, once the appropriate changes have been made.

If everything is correct, click Continue to post the day's transactions to the General Ledger.

Once the transactions have been committed to the General Ledger, a pop-up window will open, indicating that the End of Day Task process is complete.

To close the End of Day module and return to the Navigator, click on the OK button at the bottom-right.

GTX End of Day Backups

Periodic > End of Period > Day > [Complete]

If backups are configured for the GTX system, the backup process will run once the End of Day module is closed.

The backup module will open and the backup process will run automatically.

Once the back process is complete, click on Done to close the Backup module and return to the Navigator.