End of Year

Marlin GTX's end of year process copies the previous year's data into a reporting archive and moves it into a directory for back-posting and searching transaction histories.

It also resets all yearly statistics (e.g. customers, suppliers, stock, salespeople) to zero and sets the system's general ledger period to one, to make it ready for the new financial year.

If your GTX system is not hosted on the Megabus server, both online and offline backups will also be created during the End of Year process.

The End of Year process is only available and should be performed immediately after completing the last End of Month process for the previous financial year (i.e. June for customers adopting a July-June financial year).

End of Year Preparation/Quick Reference

End of Year quick reference checklists for both single and multi-branch systems can be found below.

Megabus recommends printing the checklists and commencing preparation at the start June, allowing sufficient time to complete them and resolve any issues well before you need to process the EOFY close-off itself by June 30.

Single-Branch Checklist

Multi-Branch Checklist

Performing the End of Year Process

Before beginning the End of Year process, ensure that the End of Month process for the last month of the financial year has been performed.

If your GTX system is not hosted on the Megabus server, insert a USB drive to save the end of year backup to.

Ensure all other computers are logged out of Marlin GTX and that all Marlin modules in your system are closed except for the Navigator.

From the menu bar, select Periodic > End of Period.

If all twelve End of Month processes have been run for the year, the Year tab will open automatically.

To begin the End of Year process, click on the Start button.

A pop-up window will open asking to proceed with the End of Year update.

To proceed with the End of Year process, click Yes.

If your GTX system is not hosted on the Megabus server, a pop-up window will open, asking to perform the backup, once the process is complete.

To proceed with the backup, click the Ok button.

The End of Year process will then run and perform a system backup at the end, as shown in the Marlin Backup window.

Once the backups are complete, click on the Done button to close the End of Year module and return to the Navigator screen.

End of Year Reports

Once the End of Year process is run, the End of Year Reports will be updated to reflect the previous year.

End of Year Reports can be viewed and generated by selecting Reports > Periodic Reports > End of Year Reports from the menu bar.

The reports include:

• Bank Reconciliation by GL Period
• End of Year Sales Summary Report
• End of Year Purchases Summary Report
• End of Year Customer Balance Report
• End of Year Supplier Balance Report
• End of Year Stock and Sales Report
• End of Year Stock on Hand Report

For more information, see the End of Year Reports Inform guide.