---
title: "Contact Groups | GTX Contacts"
slug: "contact-groups"
description: "Learn about Contact Groups in Marlin GTX trusted automotive software by Megabus."
tags: ["Marlin GTX"]
updated: 2025-09-15T07:35:59Z
published: 2025-09-15T07:35:59Z
canonical: "help.megabus.com.au/contact-groups"
---

> ## Documentation Index
> Fetch the complete documentation index at: https://help.megabus.com.au/llms.txt
> Use this file to discover all available pages before exploring further.

# Contact Groups

****Marlin GTX**** enables reports to be emailed to members of a contact group, such as management or bookkeeping teams.

> Add link in contacts doc

This applies to reports printed individually and to documents retrieved from the [Report Keeper](/gtx/docs/report-keeper).

Contact groups can be viewed and edited by selecting **System > System Files > People > Contact Groups** from the menu bar.

To enable contact groups in your GTX system, please [contact the Megabus Support Team](https://www.megabus.com.au/support).

### Adding Contact Groups

#### System > System Files > People > Contact Groups

New contact groups can be added by clicking the **Add** button at the top of the Contact Groups module.

The **Add Contact Group** window will open.

**In the Details tab:**

- Enter a **Code** and **Name** for the contact group
- Click **Save**

Contacts can then be [assigned](/gtx/docs/contact-groups#assigning-contacts-to-groups) to the group using the **Contacts** module.

## Assigning Contacts to Groups

**To assign a contact group:**

- Select **Main > Contacts**

**For each contact:**

- Open their Maintenance file in **Edit** mode
- Use the **Contact Group** picker to select the group
- Click **Save**

          Note

          

Contacts can only be added to **one contact group** at a time.

## Emailing Reports to Contact Groups

Reports can be emailed to contact groups when generated individually or retrieved from the Report Keeper.

**To email a report:**

- **Generate** or retrieve the report
- Click the **Send Email** icon

A list of addresses from the **default contact group** will open:

- **Untick** any recipients you want to exclude
- Click **Ok**

          Note

          

To change the **default contact group**, please [contact the Megabus Support Team](https://www.megabus.com.au/support).

The **Send by Email** screen will open with the addresses pre-filled:

- Additional **email addresses** can be added if necessary
  - Separate addresses with a **semi-colon** followed by a space (i.e. "; ")
- Update the **subject** or **attachment format** if required
- To send, click **Ok**

          Note

          

Contacts must have an **email address** added in their [Maintenance](https://help.megabus.com.au/gtx/docs/contacts#contacts-maintenance) file, otherwise they will not appear in the list.

**Add** button

![](https://cdn.document360.io/d7282b31-60c4-41e6-bf87-3f684d4da049/Images/Glossary/image-1704776179584.png)

Shortcut: **Insert**

**Save** button

![](https://cdn.document360.io/d7282b31-60c4-41e6-bf87-3f684d4da049/Images/Glossary/image-1705904835202.png)

Shortcut: **F10**

**Edit** button

![](https://cdn.document360.io/d7282b31-60c4-41e6-bf87-3f684d4da049/Images/Glossary/image-1705889838140.png)

Shortcut: **F2**

Pickers open picklists by clicking on the **Magnifying Glass** icon

![](https://cdn.document360.io/d7282b31-60c4-41e6-bf87-3f684d4da049/Images/Glossary/image-1718933572607.png)

Shortcut: **F4**

**Send Email** button

![](https://cdn.document360.io/d7282b31-60c4-41e6-bf87-3f684d4da049/Images/Glossary/image-1718933987389.png)