--- title: "Catalogue Groups | Marlin Suppliers" slug: "supplier-catalogue-groups" description: "Learn about Supplier Catalogue Groups in Marlin Tyre and Mechanical Workshop Software by Megabus." tags: ["Marlin Workshop"] updated: 2024-09-11T06:17:00Z published: 2024-09-11T06:17:00Z canonical: "help.megabus.com.au/supplier-catalogue-groups" --- > ## Documentation Index > Fetch the complete documentation index at: https://help.megabus.com.au/llms.txt > Use this file to discover all available pages before exploring further. # Supplier Catalogue Groups **Marlin Tyre and Mechanical Workshop Software** enables supplier catalogue codes to be mapped to item codes within the Marlin system. Each supplier catalogue in Marlin needs to be linked with a catalogue group, which needs to be created before the relevant catalogue can be set up. **Supplier Price Lists** can also be used to dynamically drive customer pricing in Marlin using [Markups](/v1/docs/price-markups) and [Discount Groups](/v1/docs/discount-groups). Tip Bulk changes to supplier catalogues, such as updating item lists or prices, can be more easily made using Marlin's [import functions](/v1/docs/importing-and-exporting). ## Catalogue Groups To view and edit catalogue Groups, select **System** > **Items** > **Catalogue Groups** from the menu bar. The Catalogue Groups module will open on the **Search** page, showing a list of active catalogue groups. ### Adding Catalogue Groups #### System > Items > Catalogue Groups To the top-right of the Search list, click on the **Add** action button. The catalogue group window will open on the **Details** tab. In the **General** section at the top-left, enter a **Name** for the new catalogue group. If relevant, an **Integration Partner** can be associated with the catalogue group using the picker below. Example If using the [Repco Navigator Pro](/v1/docs/repco-navigator-pro) integration partner, the Repco catalogue group needs to be associated with it. Leave the **Active** checkbox ticked to enable the new catalogue group within the Marlin system. Large catalogues can be broken up into smaller sections using the **Catalogue Sections** list below. Preferred catalogue group suppliers for each branch can be set using the **Preferred Suppliers** list on the right. To save the new catalogue group and return to the Search list, click on the **Save** action button at the top-right of the module window. ### Adding Catalogue Sections #### System > Items > Catalogue Groups > Details To the top-right of the Catalogue Sections list, click on the **Add** action button. In the textbox that appears in the next empty **Catalogue Section** cell, enter the name of the new catalogue section. Leave the **Active** checkbox ticked to enable the new catalogue section within the catalogue group. ## Adding Preferred Suppliers #### System > Items > Catalogue Groups > Details Setting preferred suppliers for catalogue groups can also help streamline bulk reordering processes using the catalogue group filter and automatically assign suppliers when adding supplier orders from within customer orders. Items are associated with catalogue groups using the **Catalogue Group** picker at the top of the Options tab in their Master File, allowing their preferred suppliers to be updated simultaneously. Note Preferred suppliers set in an individual item's master file will override those set by catalogue groups. To add preferred suppliers to a Catalogue Group, click in the **Supplier** cell of the relevant branch in the **Preferred Suppliers** list on the right of its Details tab and use the picker that appears to select the supplier. ## Item Mappings #### System > Items > Catalogue Groups Non-catalogue items can also be mapped to other items within the Marlin system using the **Item Mappings** function. To view and edit item mappings, click on the **Item Mappings** tab at the top of the catalogue group window. The **Item Mappings** tab shows a list of item mappings contained within the catalogue group. Note Catalogue mappings for integration partners like Repco and Boyce’s Autolibrary will be set up by Megabus when they are installed. Adding Item Mappings To the top-right of the item mappings list, click on the **Add** action button, or in the next empty **Item Code** cell. Fill out each cell on the new item mapping line with the relevant information: - In the **Item Code** cell, enter a code to identify the catalogue item within the marlin system. Note The Item Code can be the same as the Catalogue item or Marlin item code and can be used to identify non-catalogue items (e.g. labour) when importing them from applicable integration partners. - In the **Catalogue Item Code** cell, enter the item code from the supplier’s catalogue. - In the **Item** cell, use the picker to select the relevant item from within Marlin. - If desired, the picker in the **Catalogue Item** cell, can be used to link the item to another linked catalogue item within Marlin, based on the precariously selected item. The **Retain Description** and **Pending** review checkboxes can be left unticked. Leave the **Active** checkbox ticked to enable the item mapping within the catalogue group. ## Category Mappings #### System > Items > Catalogue Groups > [Catalogue Group] Catalogue categories can also be linked with lot-controlled items and non-stocked items within the Marlin system. At the top of the catalogue group window, click on the **Category Mappings** tab. The tab shows a list of category mappings contained within the catalogue group. To add a category mapping, click on the **Add** action button, or in the next empty Code cell to the top-right of the Category Mappings list. Fill out each cell on the new category mapping line with the relevant information: - In the **Code** cell, enter the category code from the supplier catalogue. - In the **Name** cell, enter the category name from the supplier catalogue. - Click in the **Item** cell and use the picker that appears to select a corresponding [lot-controlled](/docs/lot-controlled-items) or non-stocked item within the Marlin system. Leave the **Active** checkbox ticked to enable the item mapping within the catalogue group. ## Catalogue Price Lists #### Master Files > Items > Supplier Catalogues To view or edit catalogue price lists, first select the relevant **Catalogue Group** using the picker at the top-right of the Supplier Catalogues search window. If applicable, a **Catalogue Section** can also be selected, using the picker to the right. Once a catalogue group is selected, click on the **Catalogue Price List** tab at the top of the module window. The **Catalogue Price List** tab shows a list of current price lists for the selected catalogue. Tip Catalogue and catalogue pricing information for individual stocked items can also be viewed and added in the **Catalogue Items** tab of their item master file. ### Adding Catalogue Price Lists #### Master Files > Items > Supplier Catalogues > [Supplier Catalogue] To add or edit catalogue price lists, click on the **Edit** button to the top-right of the catalogue price lists list. Once the module is in edit mode, click on the **Add** action button that appears to the top-right of the catalogue price lists list. Fill out each cell on the new catalogue price list line with the relevant information: - Click in the **Type** cell and use the drop-down menu that appears to select whether the price list is **Normal** or **Promotion**. Note - Only one **Normal** price list can be active for each catalogue group at a time. - Promotional prices will only be used when the prices are better than the active Normal price. - Click in the **Status** cell and use the drop-down menu that appears to select whether the price list is **Preliminary** or **Released**. - Set a starting date for the catalogue price list by clicking in the **From Date** cell and using the calendar picker that appears. - An ending date for the catalogue price list can be set by clicking in the **To Date** cell and using the calendar picker that appears. Note - To Dates must be set for promotional price lists. - Normal price lists with more recent From Dates will override those with later To Dates. Prices for individual catalogue items can then be added by clicking on the **Catalogue Item Prices** button in the **Catalogue Item Prices** cell. ### Editing Catalogue Item Prices #### Master Files > Items > Supplier Catalogues > [Supplier Catalogue] To view or edit a supplier catalogue price list, click on the relevant **Catalogue Item Prices** button. The **Supplier Catalogues** pop-up window will open displaying active items on the price list. If the module isn't already in edit mode, click on the **Edit** button at the top-right. The **List Price**, **Retail Price** and **Normal Cost** of existing catalogue items can be updated by editing the relevant cells. ### Adding Catalogue Item Prices #### Master Files > Items > Supplier Catalogues > [Supplier Catalogue] Once the supplier catalogue is in edit mode, click on the **Add** action button that appears to the top-right of the catalogue price lists list. Note Items cannot be added to the **Catalogue Item Prices** list and have their prices edited without first being added to the Catalogue Items list. Use the picker that appears in the next empty **Catalogue Item SKU** cell to select a catalogue item to add to the price list. In the **List Price** cell, enter the price of the item from the supplier's catalogue, excluding tax. In the **Normal Cost** cell, enter the price that the company would usually purchase the item for, excluding tax. A **Retail Price**, including tax, can also be added by editing the relevant cell, if desired. Note Other item details cannot be edited here, but can be updated using the **Catalogue Items** tab. To save the catalogue pricing information and return to the Catalogue Price List tab, click on the **Ok** button at the bottom right of the pop-up window. ## Linking Catalogue Groups with Suppliers Linking catalogue groups with suppliers determines the list prices that are populated when adding items to their supplier orders and matches items on orders received in the **[Supplier Orders Inbox](/v1/docs/supplier-inbox)** to those contained within the Marlin system. To link a supplier with a catalogue group, open their master file in edit mode and click on the **Options** tab at the top of the module window. In the **General** section at the top-left, use the **Catalogue Group** picker to select the relevant catalogue group. To save the supplier master file and return to the Search list, click on the **Save** action button at the top-right of the module window. ## Linking Catalogue Groups with Items Although items in Marlin can be linked with multiple catalogue items, they can also be linked with a specific catalogue group that determines the list prices to use for price markups and discount groups. To link a items with a catalogue group, open their master file in **Edit** mode and click on the **Options** tab at the top of the module window. In the **General** section at the top-left, use the **Catalogue Group** picker to select the relevant catalogue group. Catalogue and catalogue pricing information for individual items can also be added in the **Catalogue Items** tab of their master file.