Supplier EFT Payments

Marlin Tyre and Mechanical Workshop Software enables the generation of EFT banking files using the Supplier EFT Payments module.

Once generated the EFT banking files can then be given to your bank to pay suppliers in batches, rather than processing individual bank transfers.

Marlin currently supports the following EFT banking file formats:

• Australia ABA
• Australia ABA with balancing line
• Indonesia - Mandiri Bank

The Supplier EFT Payments module can be accessed by selecting Daily Activity > Supplier EFT Payments from the menu bar.

Supplier EFT Set Up

Before using Supplier Batch payments or Supplier EFT Payments, EFT file formats need to be set up for relevant bank accounts and EFT Payment information needs to be entered for relevant suppliers.

The SupplierAccount.DefaultValue.eftFileFormat company setting also needs to be set, in order to match the format of supplier banking details with the EFT file format.

The Supplier EFT Payments Set Up procedure is covered in its own, separate inform guide.

Committing Supplier Payments

Before an EFT banking file can be generated, the relevant supplier payments need to be committed using the regular Supplier Payments module, using the relevant Bank Transfer payment method, as usual.

Generating EFT banking files

Once the required supplier payments have been committed, open the Supplier EFT Payments module (which can be accessed by selecting Daily Activity > Supplier EFT Payments).

The module will open, showing a list of bank accounts with EFT file exports set up for the selected company.

Double-click on the desired account (or select it in the list and click on the Add action button at the top-right of the module window).

The selected bank account will open on the Payments Pending tab, showing a list of pending supplier payments that have been committed using the bank transfer payment method for the selected account.

Use the Scheduled Payment Date calendar picker at the top-left to specify when the EFT payment should be made.

By default all payments in the list will be selected for inclusion on the EFT banking file.

To exclude a payment, untick the relevant checkbox on the left.

Once the relevant transactions have been selected, click the Create Extract button at the top-right of the module window to generate the EFT banking file.

The Create Extract pop-up window will open, showing the details of the payment file and asking for confirmation.

To proceed, click Yes and use the pop-up window that opens to select where to save the file.

The file can then be given to the bank to complete the payments.

Removing EFT Payments

Bank transfers that have been paid manually should not be included on an EFT banking form for other reasons can be removed from the Supplier EFT Payments list by marking them as manually paid.

To mark a payment as manually paid, select it in the list by ticking the relevant checkbox (and un-ticking all the other ones) and click on the Manually Paid button at the top-right of the module window

Previous EFT banking Files

Previously generated EFT banking files and manual payments can be viewed and re-generated by opening the relevant bank account and clicking on the Payment History tab at the top of the module window.

Re-Generating EFT banking Files

To re-generate an EFT banking file, select it in the Payment History list and click on the Generate Extract button to the top-right.

Transaction Details

When viewing the details of a supplier payment transaction, the Payment Methods tab also includes information about if the payment has been included in a banking file.

The Scheduled Payment Date and Extract Reference number for individual supplier payments are shown in the Payment Methods tab when viewing their transaction details.