---
title: "Bank Deposits | Marlin Transactions"
slug: "bank-deposits-1"
description: "Learn about Bank Deposits in Marlin Tyre and Mechanical Workshop Software by Megabus"
updated: 2023-09-25T03:26:42Z
published: 2023-09-25T03:26:43Z
canonical: "help.megabus.com.au/bank-deposits-1"
---
> ## Documentation Index
> Fetch the complete documentation index at: https://help.megabus.com.au/llms.txt
> Use this file to discover all available pages before exploring further.
# Bank Deposits and EFT Settlements
{{variable.Marlin bold}}'s Bank Deposits module helps record, adjust and process payments at the end of each day.
Bank Deposits process **EFT Settlements** and records physical deposits of **Cash**, **Cheques** and **Manual Credit Card Vouchers**.
Bank deposits can also be used to adjust the recorded payment methods for completed transactions.
Payments made by credit providers or bank transfers are processed automatically and do not need to be manually deposited, but can still be viewed and adjusted using the Bank Deposits module.
To view or edit Bank Deposits, select **Daily Activity > Bank Deposits** from the Menu Bar.
The Bank Deposits module will open on the **Search** window, showing a list of previous bank deposits for the branch the user is logged into.
:::(Info) (Note)
To access bank deposits for a different branch, the user must log out of Marlin and then log back into the required branch.
:::
The list can be changed to show only bank deposits for specific bank accounts using the filter to the top-right.
## Adding Bank Deposits
#### Daily Activity > Bank Deposits
To begin a new bank deposit or edit payment methods of undeposited transactions, click on the **Add** action button to the top-right of the Bank Deposits Search list.
The Bank Deposit window will open on the **Summary** tab, showing lists of **Money to Be Deposited**, **EFT to be Settled**, **Payments by Credit Provider for This Day** and **Payments by Bank Transfer for This Day**.
There is also a **[Cash Counting Tool](/v1/docs/bank-deposits#the-cash-counting-tool)** on the right, to help with counting cash registers.
The **Summary** tab is for informational purposes only and its lists cannot be edited.
Adjustments can be made to payments made by **EFT**, **Credit Provider**, **Bank Transfer**, **Cash**, **Cheque** or **Manual Credit Card Voucher** by clicking on the relevant tabs at the top of the Bank Deposit window.
### Adjusting Transactions
#### Daily Activity > Bank Deposits > Add
Adjustments can be made to undeposited payments by clicking on the relevant tabs at the top of the Bank Deposit window.
Each tab shows a list or lists of transactions for the relevant transaction type.
:::(Info) (Note)
Cash payments cannot be adjusted using this method and must first be added to another transaction type list before they can be adjusted.
:::
From the appropriate list, select the transaction to adjust.
To the top-right of the list, click on the **Adjust** action button.
The **Adjust Payment Methods** pop-up window will open, showing a summary of the transaction, the payment methods that were originally recorded for it and options for adjusting them.
To adjust the payment methods for the transaction, enter the new payment methods in the **New Payment Methods** list at the bottom.
:::(Error) (Example)
If a transaction was originally recorded as $100 paid by EFT but the customer actually made a split payment of $60 by EFT and $40 by cash, enter $60 in the **Amount** column of the relevant EFT Terminal and $40 in the **Amount** column of the relevant cash register in the New Payment Methods List.
:::
:::(Error) (Example)
If a transaction was originally recorded as $100 paid by EFT but forgot to record they were also given $50 cash out, enter $100 in the **Amount** column of the relevant EFT Terminal and $50 in its **Cash Out** column.
:::
:::(Info) (Note)
Additional payment methods can be added to the New Payment Methods list by clicking on the **Add** button to the top-right and using the drop-down menu that appears in the Method column.
:::
To commit the adjustment click on the **Adjust** button at the bottom right of the Adjust Payment Methods window.
A pop-up window will open, asking to confirm the adjustment.
To confirm the adjustment and return to the Bank Deposit window, click on the **Yes** button at the bottom right.
The new payment(s) will appear at the bottom of the relevant list(s).
### Adjusting Cash Payments
#### Daily Activity > Bank Deposits > Add
Although they cannot be adjusted directly, cash transactions can be added to other payment lists and adjusted from there.
To the top-right of the relevant list to, click on the **Add** action button.
The **Select Cash Transaction to Adjust** window will open, showing a list of cash transactions that can be added to the transactions list.
Transactions that have already been deposited will be greyed out.
Select the cash transaction to adjust and click on the **Select** button to the bottom right.
The **Adjust Payment Methods** pop-up window will open, and can be used to [adjust the payment](/v1/docs/payment-methods) as usual.
To confirm the adjustment and return to the Bank Deposit window, click on the **Yes** button at the bottom right.
The new payments will appear at the bottom of the relevant lists.
## EFT Settlements
### Daily Activity > Bank Deposits > Add
At the top of the Bank Deposit window, click on the **EFT Settlement** tab.
The **EFT Settlement** tab will open, showing a list of EFT terminals for the current branch, and a list of their transactions.
Selecting an EFT terminal from the **Select EFT Terminal** list at the top will show its individual transactions since the last settlement in the EFT Transactions list at the bottom.
Payments made by EFT can be [adjusted](/v1/docs/bank-deposits#adjusting-transactions) as usual.
To settle a terminal, select it in the Select EFT Terminal list and click on the **Settle** action button to the top-right.
The **Settle EFT Transactions** pop-up window will open, asking to confirm the settlement.
To confirm the EFT settlement and return to the Bank Deposits window, click the **Yes** button at the bottom right.
Once settled, the EFT terminal's balance will be cleared in Marlin and moved to the associated bank account.
An entry for the settlement will also be added to the account's **Bank Reconciliation** list.
## Payments Made by Credit Providers
### Daily Activity > Bank Deposits > Add
To view and adjust payments made by credit providers, click on the **Credit Provider** tab at the top of the Bank Deposit Add window.
The **Credit Provider** tab shows a list of Payments Made by Credit Providers for the selected day.
Payments made by specific Credit Providers can be shown using a filter to the top-right of the list.
Payments made by Credit Providers for different days can be shown using the **Accounting Date** calendar on the left.
Payments made by credit providers can be [adjusted](/v1/docs/bank-deposits#adjusting-transactions) as usual.
## Payments Made by Bank Transfer
#### Daily Activity > Bank Deposits > Add
To view and adjust payments made by bank transfer, click on the **Bank Transfer** tab at the top of the Bank Deposit Add window.
The Bank Transfer tab shows a list of **Payments Made by Bank Transfer** for the selected day.
Payments made by bank transfer to specific accounts can be shown using a filter to the top-right of the list.
Payments made by bank transfer for different days can be shown using the **Accounting Date** calendar on the left.
Payments made by bank transfer can be [adjusted](/v1/docs/bank-deposits#adjusting-transactions) as usual.
## Cash Received
#### Daily Activity > Bank Deposits > Add
To view and adjust payments made by cash, click on the **Bank Deposit** tab at the top of the Bank Deposit Add window.
At the top of the Bank Deposit tab is a list of **Cash Received** awaiting deposit.
The **Float** column shows the float for each cash register.
:::(Info) (Note)
Cash register floats are set as part of a branch's money and banking settings, which can be accessed by selecting **System > Company > Branches** from the menu bar, opening the relevant branch from the list and clicking on the **Money and Banking** tab at the top.
:::
The **Cash** column shows the recorded amount of cash for each cash register.
The **Deposit Amount** column shows the amount of cash from the cash register to be deposited.
The **Deposit Amount** is first calculated as the total cash in the cash register minus its float, but can be manually edited.
The **Register Balance** shows the remaining cash in the cash register once the Deposit Amount has been deposited.
:::(Info) (Note)
The Cash Counting Tool in the Summary tab of the Bank Deposit window can be used to help count cash registers.
:::
### Adjusting Cash Received
#### Daily Activity > Bank Deposits > Add
If the balance in a cash register differs from the recorded cash balance, it can be changed by clicking the **Adjust** button to the top-right of the Cash Received list.
The **Adjust Cash Amount** pop-up window will open, containing a list for adjusting cash register amounts.
In the **Adjustment** column, enter the amount to adjust the cash register count by.
Adjustments can be positive or negative values and can be entered for multiple cash registers.
To confirm the adjustment, click on the **Adjust** button at the bottom right of the Adjust Cash Amount window.
Another pop-up window will open, asking to confirm the adjustment.
To confirm the adjustment and return to the Bank Deposit tab, click the **Yes** button at the bottom right.
Once the adjustment is confirmed, a journal entry will automatically be posted to the cash register's **Undeposited Funds** GL account.
The overall variance will be posted to the **Cash Variance** GL account.
::: (Error) (Example)
Cash register 1 is up $50 and cash register 2 is down $70 In the Adjustment column for cash register 1, enter "50". In the adjustment column for cash register 2, enter "-70". The adjusted cash amounts for each cash register will be automatically updated and an overall variance of -$20 will be posted to the **Cash Variance** GL account, once the adjustment is confirmed.
:::
### Cash Received Details
A transaction history for a cash register can be shown by selecting it in the Cash Received list and clicking the **Details** button to the top-right.
The **Details** pop-up window will open, showing the cash register's transaction history.
Greyed-out payments have already been deposited.
## Cheque Payments
#### Daily Activity > Bank Deposits > Add
To view and adjust cheque payments, click on the **Bank Deposit** tab at the top of the Bank Deposit Add window.
Cheque payments can be [adjusted](/v1/docs/bank-deposits#adjusting-transactions) as usual, using the **Cheques Received** list in the middle.
To exclude individual cheques from the deposit, untick the relevant checkbox in the **Deposit** column.
To exclude all cheques from the deposit, untick the checkbox in the heading of the **Deposit** column.
## Manual Credit Card Payments
#### Daily Activity > Bank Deposits > Add
To view and adjust manual credit card payments, click on the **Bank Deposit** tab at the top of the Bank Deposit Add window.
Manual credit card payments can be [adjusted](/v1/docs/bank-deposits#adjusting-transactions) as usual., using the **Credit Card Payments** list at the bottom.
To exclude individual manual credit card payments from the deposit, untick the relevant checkbox in the **Deposit** column.
To exclude all manual credit card payments from the deposit, untick the checkbox in the heading of the **Deposit** column.
## Recording Bank Deposits
#### Daily Activity > Bank Deposits > Add > [Bank Deposit]
Once any necessary adjustments have been made and all cash, cheque and manual credit card amounts are ready to be taken to the bank, the deposit needs to be recorded using the **Bank Deposit** tab of the Bank Deposit window.
At the top-left of the Bank Deposit Tab, use the **Bank Account To Deposit Funds To** picker to select the bank account the deposit will be made to.
:::(Info) (Note)
The default **Bank Account To Deposit Funds To** picker is set by the Bank Account picker at the top-left of the branche's Money and Banking settings tab, which can be accessed by selecting **System > Company > Branches** from the menu bar, opening the relevant branch from the list and clicking on the **Money and Banking** tab at the top.
:::
At the bottom right of the Bank Deposit tab is the **Bank Deposit Summary** box, showing the total value of cash, cheques and manual credit card vouchers to be deposited.
The Bank Deposit Summary includes the cash amounts that have been entered in the **Deposit Amount** column and any cheque or manual credit card amounts whose deposit checkboxes are ticked.
At the bottom of the Bank Deposit Summary box is the **Total Bank Deposit** amount, which is what will be deposited.
To record the deposit, click the **Deposit** button in the top-right of the Bank Deposit tab.
The **Bank Deposit** pop-up window will open, asking to confirm the deposit.
To confirm the deposit, click the **Yes** button at the bottom right of the pop-up window.
A journal entry will automatically be created to move the deposited funds from the **Undeposited Funds** GL account to the bank account the deposit was made to.
An entry for the deposit will also be added to the account's **[Bank Reconciliation](/v1/docs/bank-reconciliations)** list.
A **Bank Deposit** document will be generated, showing the details of the deposit.
The cash, cheque and credit card amounts in the **Bank Deposit** tab will be reduced by the deposited amounts.
To exit the Bank Deposit Add window and return to the Bank Deposits Search list, click on the **Close** action button to the top-right.
Details of recorded bank deposits and relevant Journal entries can be viewed by opening them from the Bank deposits Search list.
## The Cash Counting Tool
#### Daily Activity > Bank Deposits > Add > [Bank Deposit]
On the right of the Bank Deposit **Summary** tab is a **Cash Counting Tool**, which can be used to assist with counting the cash registers.
Entering **Quantities** for the denominations will calculate their total amounts and update the **Total Cash Value** shown at the bottom right.
:::(Info) (Note)
The **Note Or Coin Values** can be configured by selecting **System > Money and Banking > Currency Denominations** from the Menu Bar.
:::
**Cash Counting Tool** amounts are for informational purposes only and are not recorded anywhere else in Marlin.
### Adding and Editing Currency Denominations
The currency denominations used in the Cash Counting Tool can be viewed and edited by selecting **System > Money and Banking > Currency Denominations** from the menu bar.
The Currency Denominations module will open on the **Search** page, showing a list of active currency denominations.
To add a new currency denomination, click on the **Add** action button at the top-right of the module window.
The Currency Denomination window will open on the **Details** tab, containing a form for adding a new currency denomination.
In the **Denomination** textbox, enter the value of the denomination as a decimal of the active currency.
:::(Error) (Example)
For ten cents of a dollar, enter "**.1**" in the **Denomination** textbox.
:::
:::(Info) (Note)
The currency is automatically set according to the **Locale** system setting, which can only be edited by the Megabus Support Team.
:::
Leave the **Active** checkbox ticked to enable currency denomination as part of the Cash Counting Tool.
:::(Warning) (Tip)
Existing currency denominations can also be edited to replace old ones.
:::
To save the new Currency Denomination and return to the search list, click on the **Save** active button at the top-right of the module window.